COMPLETE OUTLINE
PRINCIPAL FUNCTIONS
RESPONSIBILITIES
Under the direct supervision of and reporting to the Director of the Office of Internal Oversight, the incumbent leads and conducts internal audits in accordance with the professional standards of the Institute of Internal Auditors. The incumbent performs the following specific functions;
- Proposes an annual internal audit programme on the basis of a comprehensive risk assessment process.
- Conducts risk-based financial, compliance and performance audits of OPCW operations and processes, including IT-related assurance engagements, to evaluate their compliance to the Regulations and Rules, and their economy, efficiency and effectiveness in achieving the OPCW’s objectives;
- Proposes specific, measurable, actionable, realistic and timebound (SMART) recommendations to promote operational effectiveness and efficiency, reliable financial reporting, and compliance with OPCW strategies, policies and procedures.
- Undertakes audits of IT general and application controls, including information system security controls, cybersecurity, business continuity and disaster recovery, ERP systems and conducts data analytics to support continuous auditing;
- Ensures the timely follow-up of recommendations made in internal audit reports and reporting thereon to management and the governing bodies.Ensures that the related IT tools and processes are kept fit for purpose.
- Provides advisory services on internal control systems, such as in reviewing organisational policies and procedures, recommending improvements and propose changes, and participates as observer in various OPCW management committees as required;
- Ensures that internal guidelines, policies and procedures for internal audit activities are kept up-to-date in accordance with the latest IIA Standards;
- Performs certification for quality management activities of inspection equipment and database as required;
- Contribute to and deliver advanced Internal Audit training activities, incorporating the latest knowledge in Internal Audit topics, such as risk management, data analytics, use of emerging technologies in oversight and fraud detection.
- Serve as the principal Business Continuity Officer within the OIO, ensuring advanced contingency planning and recovery strategies, as well as internal coordination of business continuity updates, as required.
- Supervises and evaluates the work of the Internal Auditor and other staff assigned.
- Performs other duties as required by the Director, OIO.
RECRUITING PROFILE:
Education (Qualifications):
Essential: Advanced university degree in finance, business, IT or public administration, accounting, economics, law or related field. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced university degree. CIA certification or an equivalent issued by any IIA recognized institution, is a requirement.
Desirable: CFE, CISA, or Certification from an internationally recognised auditing or accountancy body such as the Institute of Certified Public Accountants, Chartered Accountants, or equivalent in other national systems.
EXPERIENCE
Essential: At least 7 years of relevant experience in auditing, accounting or closely related field using modern auditing, management and information systems techniques (e.g. internal audit department in the public or private sector, or an auditing, accounting or consulting firm).
Skills and Abilities (key competencies):
Desirable:
- Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
- Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; strong conceptual analytical skills with ability to look into the big picture and functional details.
- Team work - Works collaboratively with colleagues of different national and cultural backgrounds to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
- Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
- Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
- Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
- Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
- Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Language Requirements: Excellent written and oral communication skills in English are essential; and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Other Skills:
Managerial Competencies
- Leadership - Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
- Building Trust - Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive and confidential information appropriately.
- Judgment/Decision Making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
