Head, Information Services (P-5)

PRINCIPAL FUNCTIONS

Reporting to the Director of Administration, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Information Services Branch (ISB):

1. Supervises the ERP project and directly manages the internal and external resources currently engaged in the testing phase, and deliver the project into operational status.
2. Manages the existing supplier relationships and contracts and advises Management on areas of adaption and improvement.
3. Evaluates and recommend to Management the appropriate treatment of legacy data and systems replaced by the ERP project.
4. Formulates the medium-term OPCW ICT strategy and, once approved within the IT Governance framework, is responsible to implement it.
5. Provides policy guidance on the use of Information Technology to senior management on conceptual strategy development and management of the implementation of overall strategies and intra and interdivisional policies and procedures.
6. Manages the Information Services Branch, planning organising and overseeing its work:
   1. Workplan: prepares the annual branch work plan, reviews it on a periodical basis and ensures the timely implementation of it by determining the priorities and allocating the necessary resources for its completion;
   2. Budget: identifies and manages budget requirements and resource allocation, participates in the overall IS branch budget life cycle, proposing and negotiating the branch budget and, once approved, controlling and monitoring the use of allocated funds (as certifying officer);
   3. Human resources management: supervises ISB staff, mainly the two Heads of section and staff members of the IS Main Office. Oversees the supervision of other staff of ISB. Organises with the Human Resources Branch the recruitment of staff for vacant positions;
   4. Organises and/or carries out all administrative activities necessary for the functioning of the branch, such as procurement, staff performance, reporting of programme performance and Result based Budget (RBM);
7. ICT Governance and policy: Accountability for the adoption and implementation of relevant processes, methodologies, policies, instructions and practises across all federated ICT teams including matrix oversight of technology projects and procurement undertaken by those teams.
8. Project Management:Direct involvement in highly visible organisational projects, either as project manager, as a member of the project steering committee overseeing the project implementation, or chairing some internal working groups.
9. Represents OPCW in ICT or UN fora: As required, the incumbent shall participate in appropriate external committees and bodies as the OPCW representative and actively pursue engagement with the peer group to foster inter-agency collaboration, adoption and use of beneficial standards or commercial contracts that enables OPCW technology resiliency and supports its outreach agenda.

RECRUITING PROFILE

Education (Qualifications):

Essential: Advanced University Degree in computer sciences, business administration, mathematics, engineering or related field relevant to the work. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced degree.

Required Certification: Relevant training/certification on current Information technology, methodologies and/or enterprise architecture.  Relevant training/certification in ERP system management or deployment.  Prince2 Practitioner.

Experience: 

Essential:

• At least 10 years of relevant and progressively responsible and combined experience related to softwaredevelopment and system integration technologies, information management, technical support, project management, IT security, database design, business intelligence, risk management, knowledge management.
• Extensive experience in business applications, especially ERP development and implementation, including but not limited to:Project management, Organisational change processes and staff communications, business process re-design, training and business user adoption strategies.Ideally, this would include experience working with Unit4 Business World (Agresso).
• Professional experience managing multiple technology teams through line managers or running multi-site ICT functions. Ideally, this will include third-party delivery teams under contracted terms and demonstrable skills in managing the differences of internal and external technical teams.
• Professional experience in ERP system implementation and stabilization.
• Experience in an international setting involving several nationalities amongst team members.

Desirable:

Professional experience working within a classified data security regime would be an asset.

Skills and Abilities:

• Professionalism: Demonstrates sound judgement based on extensive experience in information systems and technology suited to a diverse range of information needs and functions. Demonstrated ability to apply ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
• Planning and organising: Proven ability to plan and organise work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
• Communication: Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
• Teamwork: Demonstrated ability to work in a multicultural environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Client orientation: Ability to identify clients’ needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external clients.
• Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with all major Microsoft development products such as .Net Framework, Visual Studio, SQL Server. Skilled in using modern infrastructure technologies, platforms and deployment methods including external provisioning.
• Commercial acumen: Capable and experienced in formulating requirements for tenders and engaging with suppliers across the procurement and vendor management lifecycles. Especially desirable is programmatic expertise in public-sector procurements.

Managerial competencies:

• Managing performance: Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Strong supervisory skills and the ability to provide leadership and motivation to staff.
• Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and /or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/ skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgment and decision making skills.
• Influencing: Well developed stakeholder management skills with demonstrable experience influencing decision-makers to make well-informed and action-oriented choices. This shall include matrix management skills to collaborate with peers in other Divisions and their respective technology teams to take decisions and actions that are aligned to the overarching OPCW ICT Strategy and the overall organisational goals in technology investment.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Director, International Cooperation and Assistance (D-2)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Deputy Director-General, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Director, International Cooperation and Assistance performs the following duties:

1. Directs the work of the International Cooperation and Assistance Division within the established policy framework and provides the necessary guidance to ensure that the following are appropriately carried out:

• Development of strategy and related implementation plans to increase the Organisation's state of readiness in providing support to any requesting State Party in the event of use or threat of use of chemical weapons, in accordance with the Article X of the Convention. This might include interalia an assessment of the internal capacity and capability, a resource mobilisation strategy for the Voluntary Fund for Assistance, and coordinating with relevant international organisations;
• Development of relevant programmes and projects to provide expert advice and assist a State Party (upon request) in identifying how their programmes for the development and improvement of a protective capacity against chemical weapons could be implemented, within the framework of Article X of the Convention;
• Development and implementation of Programmes and projects to promote the peaceful use of chemistry for economic and technological development, within the framework of Article XI of the Convention.
• Development and implementation of programmes and projects to assist States Parties and their National Authorities in their effort toward the full and effective implementation of the Convention, in accordance with the provision of Article VII of the Convention. This might include the assessment of problems associated with national implementation and assisting States Parties with the implementation of the various provisions of the Convention.

2. Manages the staff of the International Cooperation and Assistance Division to ensure that the Division is able to complete the planned Programme of Work in an effective, efficient and cohesive manner.
3. Manages the Programme and Budget for the International Cooperation and Assistance Division in line with Results-Based Management and Results-Based Budgeting principle.
4. Provides strategic planning, policy advice and support to Management (Director-General, Deputy Director-General and Division Directors) and staff at large regarding the International Cooperation and Assistance programmes. Participates in meetings of the Management Board and relevant technical committees and contributes to discussion and formulation of recommendations to the Director-General on organisation-wide policy issues.
5. Engages with States Parties on issues of mutual concern and contributes to the work of the Executive Council and informal consultations.
6. Participates in official visits to States Parties and other relevant Organisations.

RECRUITING PROFILE

Education (Qualifications):

Essential: Advanced university degree (Master's degree or equivalent degree) in Science or Social Sciences, International security or Relations, International Law, Business/Public Administration, Management or a related field is required.

A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

Experience:

Essential: A minimum of 15 years of progressively responsible experience in providing leadership, direction and advice in the field of international cooperation and assistance, public administration, international relations, or socio-economic development, a substantial part of which should be at the senior level in the private or public sector or in international organisations.

Skills and Abilities:

• Extensive knowledge of the Chemical Weapons Convention;
• Profound knowledge of international relations, international security/disarmament, international cooperation and assistance issues;
• Effective leadership skills and be able to take responsibility of key organizational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the organisation and its strategic goals;
• Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
• Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally;
• Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop and evaluate staff;
• Excellent and proven planning, organisation, coordination, negotiation and problem-solving skills;
• Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;
• Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
• Proven ability to coordinate the work of others, meet tight deadlines and handle multi-tasks;
• Proven ability to ensure an effective work structure to maximise productivity and achieve objectives;
• The ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical;
• Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent conflicting activities assuring required results are achieved;
• Proven ability to generate a strategic plan that integrates numerous organisational issues, functions and resources for effective action;
• Creates partnerships and collaborative endeavours within the division or between divisions.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting to the Head, Declaration Validation and Evaluation Section (Industry), and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Evaluation Officer performs the following duties:

Evaluate declarations, predominantly under Art. VI and amendments and associated reporting

• Evaluate industry declarations, amendments and other verification related information to agreed timescales and ensure associated reporting is complete, timely and accurate.
• Clarify with State Parties issues identified during evaluation, including preparation of requests for clarification and meetings with States Parties as required.
• Provide accurate, complete and timely inputs for DEB reports on declaration related issues for management and for States Parties, including the VIR and annual reports and other reports to policy making organs.
• Contribute to the objectives of Declaration Validation and Evaluation (CD section) in relation to Article III as required by overall DEB workload.

Design, gain approval for and manage projects associated with the improved implementation of CWC provisions by customs authorities

• Maintain relationships with the World Customs Organisation (WCO) to advance the designation of CWC related chemicals within the Harmonised System (HS) of classification.
• Maintain relationships with the United Nations Conference on Trade and Development (UNCTAD) to include scheduled chemicals in the Automated System for Customs Data (ASYCUDA) software.
• Maintain continued links the UNEP Green Customs Initiative on technical issues to improve liaison and in particular regarding technical information concerning the CWC.
• Recommend additional initiatives as appropriate.

Design, gain approval for and manage projects associated with the improved implementation of CWC provisions by the global chemical industry

• Maintain the OPCW internet scheduled chemicals database, monitor usage, report and make recommendations for further development
• Together with Head/DVE(I), manage liaison with other global and regional chemical agencies (e.g. European Chemicals Agency), make recommendations and carry forward decisions.
• Research options for further visibility of scheduled chemicals in existing legislation and control measures, for example the inclusion of CWC information in product data sheets or hazard data sheets.
• Perform systematic research in current and projected legislation related to chemicals that could be used to facilitate the declaration process and make recommendations accordingly.

Maintain  and develop   DEB outreach materials

• Ensure existing materials, recommendations and guidance are kept up to date in line with EC (Executive Council) decisions, OPCW policy decisions etc.
• Recommend improvements to type, content, and delivery of support materials.
• Liaise with ICA (International Cooperation and Assistance Division) in the design and delivery of training courses, presentations and other outreach activities.

Perform systematic research on Chemical Industry practices, mainly but not exclusively related to the CWC, including technological developments which may affect current practices and manufacturing processes

• Participate in seminars, courses or other activities to maintain his/her technical skills and to acquire new applicable knowledge.
• Prepare reports on new developments on the field of chemistry, chemical engineering, not excluding biotechnology.
• Evaluate their impact in the current production methods of known or potential CW agents and scheduled precursors and hence on the declaration/verification regime.

Ensure that all activities are fully in accordance with the confidentiality regime of the Organisation

• Ensure that the procedures required by the confidentiality regime of the Technical Secretariat are observed, records are properly maintained on creation, handling, copying and destruction of classified documents.

Participate to short-term planning of allocated inspections under Article VI (Activities not Prohibited by the CWC) of the Convention, supervise their execution and facilitates the production of Final Inspection Reports (FIRs) by the Inspection Teams (ITs) within the provisions of the OPCW Confidentiality Regime and the timelines of the Convention

• Access all declarations and other documentation relevant to the inspection site using the SCN (Security Critical Network) and/or hard-copies from the Secure Archives.
• Evaluate the declared information and deciding on whether the chemicals are scheduled and thresholds are appropriate for inspection.
• Decide the  requirement  for number of inspectors for specific mission.
• Reviewing the Draft Warning Order prepared by the Inspectorate, negotiating any changes necessary and recommending the Draft Warning Order to Head, IVB.
• Assist in  the drafting,  obtaining approval from VER Management of the Inspection Mandate on the SCN using the Mandates Workflow, arranging for translation as necessary; and submitting it for signature of the Director-General.
• Assist in the briefing the IT on technical, treaty-related and policy issues in relation to the inspection, emphasising special features of the plant site/facility and advising the IT in its preparation for the inspection.
• Populate the Mission Folder with signed Inspection Mandate, declarations, previous inspection reports and other relevant documents and send it to the IT Leader.
• Assist in the debriefing the IT upon its return to The Hague on technical, treaty-related and/or policy issues upon request by IVB.
• Advise on issues requiring further attention, uncertainties and/or possible violations of provisions of the Convention and guiding the IT in converting the Preliminary Findings Report into the FIR within the timelines of the Convention. This guidance is a quality assurance function that normalises the conclusions of inspections against one another.
• Assist in  the reviewing the Risk Assessment for Schedule 1 facilities and Schedule 2 plant sites performed by the IT.
• Communicate and meet with the inspected State Party representatives to resolve issues requiring further attention (IRFA) and/or uncertainties arising from an inspection; make recommendations to management in relation to such issues, in cooperation with IVB.
• Assist in the participation in Technical Visits to States Parties resulting from inspection activties. 
• Co-ordinate with the Industry Verification Branch the technical clarification process of any noted issues pertaining to Article VI inspections including participation in bilateral/multilateral discussions and bilateral technical visits.

Support the work of the Policy Making Organs (PMOs) of the OPCW

• Advise and assist the designated Facilitators of the Industry Cluster Consultations of the Executive Council on issues within their purview.
• Attend Industry Cluster Consultations as Secretariat expert.
• Draft Secretariat Notes, Non-Papers, Draft Decisions,  etc. relating to Article VI issues for submission to the Executive Council.
• Discuss issues relating to the work of the PMOs with Delegations and providing advice to the delegates.

Represent the Secretariat in contacts with outside organizations and provides inputs to Secretariat training programs

• Maintaining contact at working level with other designated organisations and groups;
• Attend meetings, conferences, seminars etc. of other designated international organisations, actively participating by making appropriate presentations and reporting back on the proceedings of and issues arising from these events.
• Develop training materials for industry declaration related training, National Authority training, Regional and National Seminars, etc. and making presentations at such events.

Undertake international duty travel as per the requirement of the assignment. 

Act as Head of DVE(I) section, whenever required.

Performs other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree in chemistry, chemical engineering, life science. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.

Experience:  

Essential: At least 5 years of related experience in Chemical Industry or in a government agency overseeing chemical trade (such as customs or an appropriate licensing authority).   Experience in the use of electronic data analysis tools. 

Desirable: Information handling and analysis in a public organisation or in chemical industry. Export controls and customs regulations related to the CWC; Knowledge of statistical methods and tools.  CWC-related experience.

An additional background in data analytics would be an asset

Skills and Abilities:

• Good planning and organisational skills,   including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
• Good interpersonal and communication (verbal and written) skills, including ability to prepare reports.
• Strong customer focus.
• Strong analytical and conceptual skills.
• Up-to-date knowledge on industrial chemistry in relation to chemicals covered by the CWC.
• Knowledge of computer equipment, Windows-based word processing, databases and spreadsheet programmes.
• Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
• Appreciation of the need to observe confidentiality in a highly-sensitive work area.
• Commitment to continuous learning is essential.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Principal Functions

Overall management of the OPCW Laboratory

1. Effective implementation of the approved annual programme of work and management of the budget;

2. Plan and proactively manage Laboratory staff, including contractors, fellows, interns, ensuring all staff within the Laboratory function to their potential and achieve objectives set both individually and for the team as a whole. This will include where appropriate completing all relevant elements of the OPCW performance management process, coaching and developing staff on an ongoing basis and providing opportunities for staff to innovate and develop the service. As necessary manage the attendance of staff to achieve optimal results;

3. As senior manager at the Rijswijk facility and, once operational, the Centre for Chemistry and Technology, oversee all aspects of laboratory management, including operational issues;

4. Provide timely proposals for changes in operational procedures that are needed to insure a safe and effective workplace;

5. Ensure all Laboratory staff are properly trained for their assignments;

6. Ensures that the quality management objectives of the Laboratory are met, to include ISO17025 & ISO17043.

Support all issues relating to sampling and both on-site and off-site analysis

1. Participate in policy discussions and ensure that sound scientific policy is followed in developments in the Secretariat;

2. Provide advice to the Scientific Advisory Board and its Technical Working Groups as well as to the Validation Group;

3. Initiate development and research activities at OPCW Lab as required and coordinate with other members of the Secretariat in order to implement new sampling and analysis tools or techniques;

4. Support all sampling and analysis missions;

5. Ensure readiness of the OPCW laboratory to receive, handle and dispatch authentic samples including the ability to certify the stability and concentration of control samples;

6. Provide technical support and expertise to the senior management for evaluation of results of analysis by the designated labs of authentic samples;

7. Make sure that the OPCW laboratory retains the capability to deploy dedicated staff on site to support sensitive sampling operations as for Technical Assistance Visit.

Provide scientific and technical leadership and co-ordinate related activities.

1. Ensure that the designated laboratory system meets the needs of the OPCW for timely and accurate analysis of samples taken for off-site analysis;

2. Coordinate all aspects of the proficiency testing programmes (both environmental and biomedical);

3. Coordinate the toxin analysis exercises;

4. Coordinate the capacity building programmes managed by the Laboratory;

5. Ensure the technical readiness to conduct on-site GC/MS analysis;

6. Ensure the suitability and maintenance of the OPCW Central Analytical Database (OCAD);

7. Ensure the technical capabilities, including instrumentation and methods, remain up to date;

8. Coordinate and lead scientific, research and publishing activities of the laboratory and, where the laboratory's premises or equipment is involved, of other Divisions;

9. Identify and launch specific research projects, including in partnership with suitable designated laboratories, in support of the verification mandate with a view to such research being undertaken in from the Centre for Chemistry and Technology.

Training programme

1. Coordinate with the Inspectorate to provide training to Analytical Chemist Inspectors;

2. Provide training to Secretariat staff as necessary;

3. Coordinate with the International Cooperation and Assistance division to provide training courses in support of capacity building programmes;

4. Performs other duties, as required.

Providing main user perspective and expertise to the planning and building of the OPCW Centre for Chemistry and Technology

1. Fulfil the required tasks of the HoL as defined in the project management structure;

2. Provide the perspective of the main user of the new facility in all matters related to the planning and building of the new facility. Define needs based on identified workflows and best practices and assist in the conceptual and practical realization of these needs;

3. Liaise and coordinate closely with the OPCW Equipment Store and other stakeholders;

4. Assist other functions in the project management structure with inputs required from the OPCW Laboratory;

5. Prepare the OPCW Laboratory for the move to the new facility;

6. When required, move the OPCW Laboratory to the new facility without or with minimal interruption of essential services provided by the OPCW Laboratory.

Qualifications required for this post:

Education

Essential 

MSc in Analytical Chemistry or a closely related field of chemistry including biochemistry

Desirable: PhD in Analytical Chemistry or a closely related field of chemistry including biochemistry

Experience

Essential

At least 10 years of experience after Masters’degree in laboratory work including preferably 5 years’ experience managing a laboratory and 3 years working with chemistry related to the chemical weapons convention (or a highly related field, such as pesticides).

Desirable: At least 3 years working at an OPCW Designated Laboratory or a Laboratory seeking OPCW designation or with an equivalent record of activity. Background in the evaluation of data and the risk of false positive identification in analysis. Experience in the analysis of biomolecules. Experience in quality management systems. Experience in the handling of highly toxic chemicals and materials. Specific knowledge of the analysis of chemical weapons related materials as well as knowledge of the chemistry of scheduled chemicals is highly desirable. Recent experience in the planning and building of a new laboratory facility or major renovation of an existing laboratory facility is also highly desirable.

Skills and Abilities (key competencies)

Scientific: Knowledge of the issues involved in the identification of chemicals using modern analytical techniques with an emphasis on chromatographic and spectroscopic techniques. Basic understanding of the role of false positives and misidentifications in analysis preferably including the specific problems relating to chemicals of particular relevance to the Chemical Weapons Convention. Basic understanding of general analytical methods, their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations. Basic understanding of sample collection, contamination control and chain of custody.

Managerial: Ability to manage teams working on technical projects; ability to work within a multi-cultural environment and with colleagues drawn from differing scientific cultures and practices; understanding of quality management systems including ISO accreditation processes. Awareness of the strategic context within which the Chemical Weapons Convention exists, and the different roles played by the Policy-making organs and the Technical Secretariat. Ability to communicate scientific concepts and processes to non-scientists including senior managers and customers within the Secretariat and, as required, States Parties. Ability to work with diverse teams in order to identify and implement solutions which take account of customer requirements. Ability to identify requirements within the context of the verification regime which may benefit from future scientific research, and to collaborate with stakeholders in order to promote such research where appropriate.

Language Requirements

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

In order to provide a comprehensive occupational health and safety service to the Technical Secretariat, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Health and Safety:

1.Develop and implement a health and safety programme for the OPCW in The Hague and for OPCW activities on inspection sites, based on:

(a)      medical, safety and mental health policies and standards for OPCW staff and activities;

(b)      implementation of pre-employment and periodic screening to ensure that staff meet and maintain the prescribed health and safety standards;

(c)      training of OPCW staff, ensuring that minimum proficiency standards in health and safety issues are met and maintained;

(d)      the provision of preventive health and health promotion programmes;

(e)      an approach to all activities encompassing the principles of risk assessment and risk management;

(f)       adequate response to and investigation of incidents/accidents; and

(g)      availability of H&S information and expertise for contributions to the OPCW’s technical co-operation and assistance programme, targeted at nurturing Member State abilities to respond to the threat or use of chemical weapons  (e.g. development/presentation of courses in health and safety aspects of chemical defence).

2. Manage the Health and Safety Branch by:

(a)      ensuring that the branch is staffed by professionally competent individuals;

(b)      directly supervising the activities and development of the professional disciplines within the Branch, through the  Medical Officer and the Senior Safety Officer.

(c)      determining and supervising the annual work programme and objectives of the Branch;

(d)      developing the OPCW’s health and safety budget, and supervising its effective implementation; and

(e)      supervising the daily activities of the Branch.

3. Ensure that inspection teams conduct their activities with risks managed as far as reasonably practicable to health and safety by:

(a)      identifying and establishing H&S standards for inspections;

(b)      close liaison with the Verification division and Inspectorate division, ensuring that HSB activities are in line with inspection requirements;

(c)      participating in inspection planning activities, and ensuring that health and safety issues are anticipated and considered;

(d)      ensuring that inspection teams are adequately supported by qualified health and safety specialists;

(e)      attending operational briefings on the activities of deployed inspection teams; and

(f)       ensuring that a debriefing system is in place, so that H&S problems encountered are addressed

(g)        ensure HSB attendance and representation at pre and post mission deployed operational briefings with appropriate health and safety input to the mission cycle.

(h)      Establishing a positive and proactive safety culture, including a culture of reporting near-miss incidents.

(i)       Ensure that safety data is captured and analysed and used to develop leading and lagging Key Performance Indicators, improved training programmes and improved working procedures.

4. Ensure the quality of the OPCW’s Health and Safety Programme by:

(a)      implementing a quality assurance programme covering all aspects of the OPCW’s health and safety system, and including regular H&S inspections of OPCW workplaces; and

(b)      facilitating the skills maintenance, professional development, and continuing education of the specialised staff members of the OPCW (doctors, nurses, nd safety professionals).

(c)      establishing and maintaining contact with centres of excellence in the field;

(d)      ensuring that developments in the field are monitored and communicated to professional staff;

(e)      collecting, analysing, and reporting the accumulated experience of OPCW H&S support staff, and communicating the results via suitable media and forums (e.g. presentations at international conferences).

5. Participate in the clinical activities of the Branch, by:

(a)      supplementing the clinical services of the medical section during periods of staff absence, or times of high operational requirements;

(b)      regular case based discussions and case review meetings

(c)      providing medical consultation and confidential counselling to staff as required; and

(d)      being available for professional consultation as required with inspectorate or HQ medical staff.

6. Function as Secretary to the H&S Committee, prepare agenda and minutes.

7. Deploy on highly sensitive / critical missions.

RECRUITING PROFILE

Education (Qualifications):

1. An advanced university level degree in medicine with current medical registration;
2. Medical qualification must be commensurate with the requirements of the Dutch Ministry of Health, Welfare and Sport for registration in the Dutch Register for Individual Health Practitioners (‘BIG’ Register);
3. Postgraduate qualification in occupational health is highly desirable;
4. Advanced training in Mass Casualty Management or in the field of chemical weapons would be an asset.

Experience:

1. Minimum 10 years of progressive clinical experience, with background in family medicine and/or occupational health with advanced degree;
2. Experience in CBRN medicine and/or occupational medicine in the chemical industry will be an advantage;
3. Knowledge of/experience with the Dutch healthcare system will be an advantage;
4. International experience or experience within a military environment is desirable;
5. International experience with UN or other INGOs is required;
6. Field knowledge and previous deployment on highly sensitive or critical missions is desirable.

Skills and Abilities (key competencies):

1. Proven record of building and managing teams and creating an enabling work environment, including ability to effectively supervise, mentor, train, develop and evaluate staff;
2. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment; 
3. Approachable; Social, easy to work with;
4. Strong analytical and conceptual skills;
5. Excellent interpersonal, presentation and communication (verbal and written) skills;
6. Political savviness; 
7. Computer literacy (MS Office packages);
8. Ability and willingness to deploy at short notice on contingency operations, as travel might be required for missions and other work related issues.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Confidentiality and Information Security Section within the Office of Confidentiality and Security, the post holder will provide information security services and advice to the Investigations and Identification Team whilst also contributing to the wider information security regime supporting the Technical Secretariat.

1.   Ensure the end-to-end security, integrity and monitoring of information systems utilised by the Investigation and Identification Team (IIT)

a.   Ensure that processes are in place and monitored for creation and importing of classified/sensitive information.

b.   Monitor configured log sources for events indicating a compromise of integrity or confidentiality of classified/sensitive information.

c.   Ensure that all transit of, and changes to, classified/sensitive information cannot be repudiated.

d.   Ensure that all movement of classified/sensitive information is controlled and tracked.

e.   Ensure that appropriate technical security controls are implemented in order to prevent unauthorised modification of classified/sensitive information

f.    Create security architectures to provide the security, integrity and monitoring of information systems.

g.   Provide information security training to IIT personnel, to safeguard the confidentiality of IIT work at headquarters and in the field.

2.   Ensure that appropriate access controls are applied for the protection of  IIT information

a.   Ensure that appropriate technical controls are in place to prevent unauthorised access to classified/sensitive information.

b.   Help develop policies, standards and action plans relating to information technology security issues;

c.   Regularly liaise with the other Information Security Officers to coordinate prospective changes to the networks used by the Secretariat and report potentially adverse impacts of such changes to the Head of Section;

d.   Provide technical advice relating to ensuring disaster recovery and business continuity of critical situations/sites and functions;

3.   Information security incident response and investigations of information security incidents impacting the IIT

a.   Perform computer incident investigations including computer, network and log analysis.

b.   Investigate all events or reports indicating that a compromise of integrity or confidentiality of classified/sensitive information has taken place.

c.   Planning and conducting information security/confidentiality incident investigations and performing investigations under the directions of Head, Office of Confidentiality and Security and the Director General of the OPCW.

d.   Lead digital forensic and computer security investigations in OPCW, to include following activities:

i. Performing malware and advance persistent threat security investigations.

ii. Coordinating with national/international CERTS 

iii. Coordinate with national authorities in the event of confidentiality incidents and investigations.

iv. Communicate and report impact of security incidents and appropriate remedial measures to senior management.

v. Maintain custody for digital evidence gathered during investigations.

4.  Provide support to the OCS overall Information Security programme for the Technical Secretariat, including monitoring, incident response, investigations, project support and advisory functions.

Perform other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  Advanced university degree in Information Security or information systems with specialisation in information security (or similar relevant subject). A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of an advanced university degree. Relevant specialised or technical training may be considered in lieu of a University degree with at least 11 years directly relevant experience.

Required Certification:

Essential:

CISSP or CCSP or CISM

Digital Forensic certifications such as SANS GIAC certifications on Forensics/Cyber Defense fields, or EnCase/other vendor-specific certificates,

Network management certifications (vendor or non-vendor specific)

Desirable: 

SANS certifications 

CISSP concentration certifications (ISSAP or ISSMP or ISSEP)

Encase advanced level certifications

Firewall management certifications

Experience:  

Essential: 

At least 5 years (or 7 years with a first degree or 11years with specialised Training) of progressively responsible experience in the area of information security;

Experience in incident monitoring and security investigations

Experience in the establishment, use and monitoring of Data Loss Prevention systems.

Experience in Security Information and Event Management (SIEM) and log management technologies.

Experience and knowledge of web application firewalls

Experience in creation or consultation of security architectures for large organisations.

Desirable:  

Experience in the implementation and monitoring of automated data-labelling/classification systems.

Experience in intrusion prevention systems, vulnerability assessment and management solutions

Experience with “chain of custody” and implementation of technical measures for its assurance

Experience with creating availability focused information security policies for disaster recovery purposes

Experience in analysing security compliance in large scale organisations.

Skills and Abilities (key competencies):

Excellent knowledge of information security and networking technologies;

Excellent analytical and conceptualisation skills and an ability to plan and organise complicated processes;

Excellent inter-personal, interview and negotiation skills; 

Excellent communication skills, with a demonstrated ability to present information clearly and logically both verbally and in writing;

Excellent reporting skills and a demonstrated ability to draft, edit and present documents/papers in the English language;

Strong computer skills;

Experience in security risk and compliance management solutions;

Ability to use own initiative for decision making;

Ability to act with discretion and tact in sensitive situations;

Ability to work well in a team with people of different national/cultural backgrounds

Language Requirements:Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Principal functions

Execute the functions of special advisor and assistant to the DDG and provide support by undertaking the following activities:

• Managing and coordinating the flow of information, activities and decisions required by the Deputy Director-General;
• Preparing, coordinating and prioritising high level issues, plans, assignments and pending decisions for consideration by the DDG, with particular emphasis on reviewing and analysing complex information from a broad range of sources and facilitating  appropriate outcome;
• Communicating the DDG’s views and decisions to Divisions/Branches to support the programmes operation and administration with particular reference to ensuring a link between strategy and service/programme delivery; as necessary providing advice and guidance as instructed by the DDG to Divisional Directors and relevant managers regarding the formulation of rationales, priorities and objectives;
• Monitoring, on a regular basis, the implementation of guidance given by the DDG to the six Divisions of the Secretariat, as well as to the other units and reporting back to the DDG as appropriate suggesting remedial action as necessary;
• Following up on action items emanating from Division and cross-Division meetings/committees;
• Study and analyse the memorandums received from the six Divisions and Branches addressed to the Director-General, ensure their quality and completeness and make recommendations to the DDG;
• Supporting Division/cross-Division co-ordination and co-operation; 
• Researching, reviewing and making recommendations to the DDG on drafts of new administrative procedures, policies, rules and directives; 
• Provide a link between  strategic issues and operational execution of activities under the purview of the ODDG, ensuring correspondence of operational activities to strategic directions, as directed by the DDG;
• As necessary to monitor, analyse and report on KPI’s used to determine the effective execution of activity within the agreed programme and budget of the OPCW;
• Serving as principal aide to the DDG.

Support the DDG’s official and representational duties involving Member States by:

• Coordinating and/or drafting talking points and notes/background material for DDG discussions with Member States and subsequently preparing records of discussions;
• Reviewing and providing guidance on briefing notes prepared by Divisions/Branches for DDG;
• Drafting memos and other correspondence for the DDG’s signature;
• Actively identify areas of activity for consideration by the DDG with specific reference to stakeholder management, analyse and prepare documentation as necessary.     

Prepare the DDG for representational responsibilities and official visits:

• Co-ordinating all logistical and other arrangements for the visit;
• Reviewing and advising on programme and itinerary and giving guidance on format and content of briefing to be prepared by substantive offices; 
• Performing all required post-visit activities such as official report of visit, organise press releases wherever necessary, follow-up letters to hosts and co-ordinating follow-up action to ensure objectives of visit are met;
• Accompany the DDG on official visits and duties, as required.

Review and/or prepare papers and speeches for the DDG, for his/her official functions

Act in relevant roles in the Boards and Committees chaired by the DDG, as required by the DDG, including in an observer capacity. Such roles include coordinating and preparing, as necessary, briefing material to ensure the DDG is fully briefed and able to execute the functions as Chair as necessary.

Function as Secretary to the Management Board:

• Prepare, as such, the agenda and the minutes of the Management Board meetings; 
• Ensure the necessary follow- up of the outcomes of those meetings, in coordination with the relevant Units of the Technical Secretariat, and under the guidance of the DDG and the DG.

PRINCIPAL FUNCTIONS

Under the direct supervision of the Head, Procurement, you will be responsible for the execution of the following responsibilities:

1.Planning and managing all contractual and procurement aspects of procurements; establishing  and maintaining work programmes and schedules for contracts to be established;

2.Coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services goods and related procurement and contract specifications; Identify requests that do not meet requirements and initiate corrective actions. Highlight requests that require review by the committee on contracts (COC). Identify and provide recommendations on ways of developing the optimum type of contract which best meets the requirements;

3.As an expert for a particular category of goods and services, research and analyse the market, demand, stakeholders requirements, develop standards and criteria for the evaluation of goods, services and supplies and develop and implement a variety of procurement strategies;

4.Issue tenders and contracts for works, services and equipment.

5.Lead the technical evaluation team(s) and analyse and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers. And, if required, prepare submissions to the COC;

6.Draft, negotiate and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers. Consult the Office of the Legal Adviser (LAO) for legal advice on contracts;

7.Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filling for reference purpose and audits;

8.Support requisitioning units in the management of contracts, in particular ensuring a smooth contract kick-off and establishment of performance parameters (KPIs); and 

9.Perform other duties as required.

RECRUITING PROFILE   

Education (Qualifications):

Essential: 

An advanced university degree in Information Technology (IT), Business Administration, Law, Supply Chain Management or other relevant technical field. A first university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with 11 years of qualifying experience.

Desirable: 

Additional study or training or a recognised qualification in procurement is preferred.

Experience:  

Essential: 

At least 5 years of relevant experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or a Non-Governmental Organisation or national government. Experience in drafting commercial contracts; Experience in IT and cybersecurity related procurements.

Skills and Abilities (key competencies):

• Strong negotiations and persuasion skills;
• Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;
• Good working knowledge of sources of supply, market trends and pricing;
• Sound judgement in applying expertise to resolve issues;
• Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
• Avery good communication (written and spoken) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;
• Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural environment; 
• Computer literacy including proficiency in procurement computer systems, database management and internet applications.

Language Requirements:   Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Assistance and Protection Branch, the incumbent is responsible for the following:

1. Plan, coordinate, manage and report on assigned programmes for capacity-building, including training in chemical emergency response and national/regional exercises under Article X, paragraph 5, regarding the provision of  expert advice on development or improvement of national protection programmes;
2.  Assess and interpret the political, social and economic environment of assigned regions and provide inputs to Branch programming. In collaboration with State Party institutions, divisions and other partners, design programmes/projects integrating best practice and innovative policies and strategies and applying quality management standards and a results-based approach;
3. Develop and maintain networks and partnerships with national institutions, regional bodies and other stakeholders in order to contribute to increasing awareness of Assistance and Protection. Contribute to resource mobilization activities, proposing projects requiring additional funding and identifying funding options. Develop proposals and provide detailed information for donors;
4. Coordinate and ensure successful project implementation, establishing collaborative relationships with State Party institutions and recommending innovative approaches to project execution and capacity building
5. Monitor programme/project budgets, ensure effective employment of resources, certify and approve project disbursements to ensure delivery in line with the Branch programme;
6. Develop and strengthen of strategic partnerships with Member States, as well as relevant regional/international organisations;
7. Receive, collate and analyse submissions by States Parties on national protection programmes under paragraph 4 and assistance offers under paragraph 7 of Article X. Liaise with delegations, National Authorities and other stakeholders to promote full implementation of Article X and to encourage broad support for Secretariat efforts in this regard;
8. Develop draft policies for the OPCW activities in the area of providing assistance in the event of the use or threat of use of chemical weapons (Article X of the Chemical Weapons Convention);
9. Coordination of activities related to preparedness of SPs and of the Technical Secretariat to mobilize international assistance under Article X of the CWC.
10. Contribute to regular reports and inputs for the sessions of the Executive Council and the Conference of States Parties;
11. Represent the Branch in inter-divisional task force groups and international meetings and conferences; and
12. Perform other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential: An advanced university degree in management, social sciences, science and technology, international relations, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

Experience:  

Essential: 

A minimum of 7 years of progressively responsible experience directly relevant to the Chemical Weapons Convention, preferably in capacity building related to emergency response ( 9 years with a first level degree);

1. A minimum of 5 years of in the conduct of needs assessments, planning, conduct, monitoring and evaluation of capacity building programmes;

2. Knowledge of multilateral disarmament issues and experience in dealing with national and international authorities in this field;

3. Experience in formal programme management approaches, stakeholder engagement, results-based monitoring and evaluation is desirable;

4. Experience in analysing issues, developing courses of action and implementing them in an international context is desirable;

5. Experience in the assessment of needs and coordination of assistance delivery in emergency situations is desirable;

6. Previous experience in an international organisation would be an asset.

Skills and Abilities:

• Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations;
• Demonstrated ability to be proactive in developing strategies to accomplish organisation’s objectives; problem solving skills;
• Flexibility and ability to work under pressure;
• Excellent interpersonal skills - ability to establish and maintain productive partnerships with clients;
• Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
• Computer literacy (MS Office packages)

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the direct supervision and guidance by the Head of Data Analytics, Reporting and Quality Control section, based upon clear guidelines and operational framework, analyse user requirements, prepare functional specifications, design, code, test and implement client/server and web-based applications integrating and implementing security measures wherever they may be necessary; co-ordinate with the users the formalisation of the functional requirements for the development of those applications; design, develop and test any code, software components and add-ons needed to run the applications;  50%

Define and design the relational databases as well as all the required views, functions and procedures; define and design the necessary database models and reports. 30%

Perform acceptance tests and carry out the initial installation of systems components in production; provide software support and post-implementation evaluation of systems performance and functionality; 10%        

Produce detailed technical and system documentation (both hardcopy and on-line hypertext formats) for all the accomplished work; assist in preparing the appropriate user documentation; provide and coordinate initial user training requirements and user support.  10%           

Perform other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

• Advanced university degree in Computer Sciences or other domains related to Information Technology;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree;
• Knowledge of the Agile Software Development methodologies (FDD, XP, etc.) and practical knowledge of developing, testing, deploying and maintaining web based and client/server applications.

Desirable: One or more Microsoft Certification (MCAD, MCSD, MTA, MCDBA or MCP) is highly desirable.

Required Certification (if applicable):  NA

Experience:  

Essential:

• Minimum of two years of related experience in database design, development, testing and implementation of medium to large web and client/server applications using SQL server 2008/2012 with an advanced   degree or four years relevant experience with a first level degree;
• Practical hands-on experience of developing, testing and deploying web and client/server applications, tools, advanced reporting techniques, in a secured environment;
• Continuous working experience with Microsoft .NET 4.0 Framework (Visual Studio.NET) programming, including C#,VB.NET, ADO.NET and ASP.NET, jQuery,  Entity Framework, MVC, WinForms, MS Build, TFS;
• Experience in the frequent writing of technical documentation, test documentation, functional specification, user documentation, training documentation, and customer briefings for a variety of design, test and peer reviews is appreciated.
• Solid experience in modern User Interface development and experience in developing installer package for windows.
• Experience in providing first and second level support for application with significant number of international users.

Desirable: Previous experience in an international organisation or in a multicultural environment is an asset.

Skills and Abilities (key competencies): 

• Proficiency with Microsoft T-SQL database query language, including triggers, views, stored procedures and user defined functions;
• Proficiency with XML and XSL transformation;
• Good practical knowledge of  medium to large web and client/server applications with relational databases and advanced reporting techniques;
• Excellent knowledge in Project Management Methodology like Prince2 or PMBOK.
• Excellent analytical skills; ability to react quickly in problematic situations with minimal supervision;
• Excellent organisational skills and ability to work within a team of developers and with the user community;
• Excellent communication skills, both oral and written.

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Within delegated authority under the supervision of the SEQAO, the incumbent performs the following duties:

1. Assists in preparing the Annual QMS Audit Schedule

• Makes telephone calls and schedule appointments with internal auditors; lead auditors and experts in order to check their availability to conduct internal audits.
• Prepares and distributes memos relating to appointment of internal auditors.
• Distributes the Annual QMS Audit Schedule as appropriate. 
• Liaises with OPCW Laboratory in this regard.

2. Assists in carrying out the QMS Internal Audits

• Drafts checklists and audit plans for the QMS Internal Audits.
• Participates in the QMS Internal Audits as Internal Auditor as requested by SEQAO.
• Drafts; types and formats audit reports related to QMS (draft and final versions) in accordance with the OPCW Correspondence Manual and distributes them accordingly.
• Reviews relevant Quality Management System documents, Administrative Directives, Information Circulars and quality records to ensure that relevant background material is prepared for internal audits.
• Prepares Evaluation Forms for Auditors as appropriate.
• Follow up non conformities or observations raised during internal audits.

3. Assists with the preparations of the Dutch Accreditation Council (RvA) Assessments; Quality Management Systems Technical Committee (QMSTC) meetings and the Office of Internal Oversight (OIO) Management Review Meetings; OIO Annual Survey.

Makes all logistical arrangements for the meetings above (this includes but is not limited to booking meeting rooms and arranging transportation).

Drafts emails, agendas and minutes for the meetings above and any other in connection with the QMS.

Drafts letters related to QMS activities and prepares final versions for signature of the Director of OIO and transmission.

Ensures that relevant background material is prepared accurately for the RvA Assessments and the QMSTC.

Maintains and updates the QMS electronic database according to ISO Standards;   findings identified or non-conformities; observations or suggestions for improvement raised during RvA assessments.

Assists in conducting background research and collecting relevant information related to evaluation assignments; preparing checklists for interviews and tests; drafting and formatting evaluation reports.

Organises the QMS Internal training in coordination with HRB and managing the list of suitable internal auditors.

Ensures documents, records and files relating to the QMS have appropriate levels of accessibility and control, and are updated, archived and/or destroyed, as needed.

Assists in performing any administrative duties related to QMS and Evaluation as required.

Performs any other related duties as requested by the Director of the OIO and covers any GS s absence in OIO

RECRUITING PROFILE:

Education (Qualifications):  ;

 

Essential:   High school diploma or equivalent diploma of (higher) secondary education;

Desirable: Course/training in auditing methods and procedure is desirable.

Required Certification (if applicable):  NA

Experience:   

Essential:

At least four years of progressively responsible and related experience, preferably in an international organisation. 

Desirable:  

Experience in the field of quality assurance, evaluation or other related field

Experience working in international organisations.

Skills and Abilities (key competencies):

• Knowledge of IT tools for preparing presentations (i.e. MS Power Point), charts and analytical reports (i.e. MS Excel and Pivot Charts);
• Ability to plan and organise assignments; 
• Ability to handle a large volume of work in an efficient and timely manner;
• Excellent communication and interpersonal skills
• Ability to work in team in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Tact, accuracy and discretion and respect for confidentiality;
• Good analytical and problem-solving skills;
• Ability to work independently with minimum supervision;
• Ability to draft reports in a clear and concise manner;
• Initiative and willingness to learn new skills.
• High attention to detail and ability to prioritise and work to deadlines.

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Chemical Demilitarisation Branch, the incumbent is responsible for the following:

1. Plan and manage inspection related matters:

1.1 Evaluate declared Old and Abandoned Chemical Weapons sites (OACW sites) with respect to the object and purpose of the Convention for initial on-site inspections/visits and to determine the frequency of further on-site inspections, inspection timing, frequency, number of inspectors, specialities, duration etc;

1.2 Draft inspection mandates for inspections in accordance with the provisions of the Convention and Facility Agreements, if applicable, and the site specific information provided by the State Parties or collected during previous inspections at the site; 

1.3. Provide technical briefings to the inspection teams on all relevant information pertaining to the declared facility to be inspected and guide inspection team leaders with regard to policy requirements and specific verification approach and techniques to be used for the implementation of the inspection mandate;

1.4 Monitor and support the conduct of inspections by reviewing the daily Situation Reports or via telephone communications with the team; review Preliminary Findings Reports and provide advice to inspection team leaders for the finalisation of the Final Inspection Reports;  

1.5 Debrief the inspection teams based on the review of the Preliminary Findings Report signed by the inspection team leaders and the representatives at the site, the Inspection Mandate and the inspection conduct observed during the course of inspection; and, at the same time, provide advice to the inspection teams for preparing and finalising the Final Inspection Reports;

1.6 Draft correspondence both to the inspected State Parties (ISP) to present the Final Inspection Report within the timeline specified in the Convention, and to the Director-General to report the conduct of the inspection according to the Mandate, elaborating on the pending issues or uncertainties and providing suggestions to resolve those pending issues or uncertainties.

2. Follow up verification related issues: 

2.1 Study unresolved issues which have arisen from inspections at OACW sites and, if requested, from CW sites, and seek possible solutions, which include drafting correspondence to the ISP and/or discussion with ISP representatives; 

2.2 Provide Technical Secretariat’s comments or position in DG’s closure letter addressing those issues raised either by the inspection team or by the ISP; 

2.3 Develop technical assessments, guidelines or Standard Operation Procedures (SOPs) in relation to issues related to the inspections at OACW sites and, if requested, CW sites;

2.4 Provide status reports on inspections for Technical Secretariat’s internal and external reporting purposes. 

3. Knowledge Management: 

3.1 Contribute to the design, modification and content of the structure of the Chemical Demilitarisation knowledge databases;  

3.2 Support and contribute to the development of knowledge management initiatives within CDB through knowledge creation, sharing and retention practices.

4. Other: 

4.1 If necessary, provide the necessary technical support and assist the members of the Scientific Advisory Board and cluster groups in the resolution of unresolved issues by rendering the necessary advice in areas of science and technology relevant to the Convention;

4.2 Participate, as an inspector during inspections or bilateral technical visits;

4.3 Provide technical support to Executive Council task force discussions in relation to CW and OACW related issues;

4.4 Represent OPCW at conferences, seminars or workshops.

5. Perform any other duties, as required.

RECRUITING PROFILE 

 Education (Qualifications):

Essential:

• Advanced university degree in science (preferably in chemistry or chemical engineering), a first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree. Equivalent or specialized training in combination with minimum 13 years of qualifying experience may be accepted in lieu of a degree.

Experience:  

Essential:

• Experience in the field of chemical demilitarisation and/or chemical weapons technology -  minimum of 7 years relevant experience in combination with a Master Degree, or 9 years relevant experience with a first level degree; or 13 years with no degree;
• Expert knowledge on chemical munitions, CBRNe devices or WMD.

Desirable:  

• Experience working at an international level would be an asset; 
• Proven ammunition (ATO) or explosive ordnance disposal (EOD) or equivalent certified experience would be an asset;
• Experience on destruction operations of CW or OACW would be an added value;
• Experience in the field of countering chemical terrorism would be an added value.

Knowledge:  

Essential:

• Extensive knowledge in the area of  CW destruction and CW munitions design is essential.

Desirable:  

• Knowledge on chemical defence is desirable;
• Knowledge on chemistry is desirable.
  
  

Skills and Abilities (key competencies):

• Analytical and conceptual skills;
• Conscientiousness and accuracy; 
• Problem-solving skills, including the ability to identify and participate in the resolution of issues/problems, and quickly make sound decisions; 
• Ability to plan and organise, and to work under pressure and subject to urgent deadlines; 
• Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations, and the ability to provide clear guidance to others;
• Tact, discretion and the ability to work harmoniously, as part of the CDB team, in a multi-cultural environment;
• Computer skills in MS Word, spreadsheet and database processing are essential;
• Proven ability to work with others toward a shared goal; build spirit and positive relationships; encourage active participation; and share responsibility and rewards among members of a group.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Senior Administrative Assistant will provide support to the Project, in particular to the members of the Project Management Group (PMG) (The PMG consists of the Project Management Team (PMT), Project Coordination and Assurance Team and the Technical Requirements Team):

• Draft and finalise internal and external correspondence as required;

• Assist members of the PMG in drafting project related documents such as TS notes, reports, memorandum and presentations;

• Take minutes/records of meetings;

• Schedule meetings and appointments, including with external parties such as States Parties and external experts, and organise necessary preparations;

• Maintain diary of meetings and appointments;

• Organise business travel;

• Act as the focal point for the Correspondence Management System (CMS), providing reference numbers and ensuring the correct distribution of documents and mail internally in the PMG and to the archive;

• Maintain administrative files and office records of the Project;

• Assist the members of the PMG in knowledge management;

• Act as a leave clerk of the PMT members;

• Assist in the organisation of the project related events (e.g. ground-breaking ceremony): planning and consultations for logistics, raising needed requests, admin assistance in event implementation etc.;

• Assist the Project Manager in administrative tasks related to human resource management;

• Assist the Finance Officer of the PMT in budget and finance-related tasks, including managing and monitoring effectively the budget of the Project, preparation of financial reporting, maintenance of documentation pertaining financial procedures, etc.;

• Assist the Procurement Officer of the PMT in procurement-related tasks, including coordinating the drafting of supporting documentations for requisitions, obtaining necessary signatures, etc.;

• Perform any other duties to support the Project, as requested by the members of the PMG.

   

  RECRUITING PROFILE: 

  Skills and Abilities:

• Solid computer skills, including ability to produce reports and a variety of correspondence;

• Proven ability to write in a clear and concise manner and to communicate effectively;

• Ability to establish priorities and to plan, coordinate and follow up on the work of the Project;

• Good organisational skills, proactive mentality, with a strong sense of urgency;

• Ability to work in a focussed and precise manner; 

• Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

• Good eye for detail and strong on follow up;

• Open minded and willing to take on additional duties in a spirit of continuous learning and development;

• Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 

• Tact, discretion and accuracy.

   

  Language Requirements:

  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Knowledge of Dutch is an advantage.

PRINCIPAL FUNCTIONS

Under the supervision of the Head of Cell (HoC) and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity & Gender Equality, the post holder’s principal function will be to support the operational planning and on-site execution of OPCW inspections under Articles VI, V and VI of the Chemical Weapons Convention (CWC). Inspections will take place at the industrial facilities or the Chemical Weapons Destruction Facilities (CWDFs) of the 193 states parties to the CWC. Inspections can vary in length from 48 hours to 48 days.

The post holder will support INS programmes and activities, especially focussing on improving the INS capability regarding forensic capabilities.

The post holder may, from time to time, be required to support International Cooperation and Assistance programmes.

General inspector’s responsibilities include:

• Assisting in the preparation of inspections, by reviewing and analysing relevant technical information of the inspection sites including declarations provided by the States Parties; 
• Participation in and contributing to technical briefings, prior to deployment to the inspection site and mission debriefings upon completion of inspection;
• Contribution to the preparation of inspection reports produced on-site and in the headquarters and assist the inspection team leader in finalising the reports; 
• Assisting the inspection team leader in meeting the objectives of the inspection mandate and operational instructions, in accordance with the CWC and Quality System Documentation, as well as contingency operations relevant and mission instructions.
• Monitoring and verifying the destruction of chemical weapons in a designated CWDF in accordance with relevant technical and verification procedures.
• Conducting engineering evaluations that declared Chemical Weapons Production Facilities can no longer be used for production of chemical warfare

Specific responsibilities include:

• Assistance and protection against CW, capability to conduct a Challenge Inspection (CI) and capability to conduct an Investigation of Alleged Use (IAU);
• To maintain readiness for a CI/IAU inspection, by participation in any training and exercises, as and when scheduled.
• To assist the ITL in inspections carried out in accordance with Articles IX and X of the CWC. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

Analytical Chemists (AC): On-site sampling and analysis (S&A) activities at inspection sites and verification of S&A procedures in CWDFs

CWMSs: Conducting inspections on the irreversible destruction of CWs at CWDFs and undertaking technical evaluations at CWSF, CWPF and O/ACW facilities.

The post holder will also support in missions where evidence of possible CW-related incidents needs to be gathered, with a focus on forensic sound exploitability.

The post holder will support internal capacity building efforts of the organisation to improve knowledge and skills of deployed personnel in evidence gathering, crime scene investigations as well as report writing.

The post holder, under the supervision of the HoC, will also carry out other tasks in the Headquarters to support the effective operation and improvement of Inspectorate and other Divisions as designated by the HoC.

All candidates will have to undergo a special fitness test when recruited, including a three phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble.  Successful candidates will be possibly be required to work in high-risk areas.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

A relevant advanced degree in combination with a minimum of 5 years qualifying experience or a first level degree in combination with a minimum of 7years qualifying experience or certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

• AC: relevant degrees would be in the fields of analytical chemistry.
• CWMS: relevant degrees would be EOD-expertise
   additional qualifications in Chem-EOD is highly desirable

Experience:  

Essential:

Previous work experience in a forensics or criminal investigation as well as sensitive site exploitation.

Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies

AC: Technical and practical expertise in GC-MS analysis, including chemical identification and chemical profiling.

CWMS: Working experience in the field of EOD operations, and weapons intelligence.

Desirable Experience:

Previous experience in related training is highly welcome

AC: Experience of working with high-hazard materials;   knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.

CWMS: Proven Track record in EOD & IEDD operations would be a strong asset.

Skills and Abilities (key competencies): 

All candidates will be required to demonstrate throughout the selection process competence in the following areas:

• Dealing with complex issues, interpretation and adaptation of procedures and guidelines to cover unfamiliar situations;
• Working harmoniously in a multicultural environment. Excellent negotiating skills, conflict management skills and ability to enhance the effectiveness of a team.
• Working in diverse environment and with demanding travel schedules.
• Excellent computer skills.

In addition to the above, the following competencies will be tested at interview:

• Integrity
• Professionalism
• Respect for diversity
• Communication
• Team Work
• Planning & Organising
• Accountability
• Judgement and Decision Making

A range of relevant technical competencies will be tested during the selection process.

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

The Head of the Demilitarisation Inspections Cell (DIC) leads the Inspectorate Division’s technical activities related to the conduct of Article IV and V inspections. Under the direct supervision of the Director of Inspectorate (DOI), the Head of the Demilitarisation Inspection Cell has the following roles and responsibilities:

Implementing the Annual Demilitarisation Inspection/Verification Plan 

• Working alongside the Operations and Administration Branch (OAB) and Mission Planning Co-ordinators therein; the Head of the Demilitarisation Inspections Cell ensures that Inspection Teams are adequate to effectively conduct Article IV and V inspections;
• Working with the Chemical Demilitarisation Branch (CDB) on aspects relevant to the conduct of Art. IV and V inspections;
• Acting as Inspection Team Leader, when necessary.

Leading and Managing

• Managing performance of all Demilitarisation Inspection Cell staff in his/her capacity as First Appraising Officer; 
• Working with relevant units across the Technical Secretariat (TS) to ensure the retention of critical knowledge related to the conduct of Art. IV and V inspections. 
• Instilling a positive knowledge sharing culture within the Cell.
• Providing leadership and management of inspectors within the Cell.
• Maintaining the relevant QDOCs (such as manuals, SOPs and WIs) related to Art. IV and V inspections.
• Implementing a robust process for capturing lessons learned from all missions and ensuring lessons identified are addressed.  
• At the request of the Direct-General, being ready to lead routine Article IV and V missions and non-routine missions.

Training

• Identifying best practices on CW inspections and on relevant processes and technologies with a view to improving Article IV and V inspector’s training.
• Defining, in conjunction with the CBCP Cell, the training needs of inspectors involved with Article IV and V inspections. 

Capacity Building

• Working with the Head of CBCP Cell on INS efforts to support and enhance the International Co-operation and Assistance (ICA) Division’s ability to develop and implement Capacity Building activities with States Parties;
• Supporting INS assistance in response to requests necessitating inspector expertise to support programmes of other areas of the TS, as applicable 

Guide and develop cell projects for the purpose of skill sets development/improvement, knowledge sharing and inspection quality control.

Budget

• Leading the planning, preparation and implementation of the annual Article IV and V inspection budget;
• Preparing the costing sheet for Demilitarisation Inspection Cell sub-programme.

Undertake any Special Duties and Tasks as Directed by the Director General (DG)

• Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
• Assist the DG/DDG/DOI on technical issues including their visits to a State Party(s).

Provide briefing, as required, to the Policy Marking Organs and their subsidiary bodies.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

An advanced university degree in science or engineering from a recognised institution with background in the field of Chemical Weapons and/or munitions. A First level University degree in combination with relevant qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. High School Diploma degree with equivalent or specialized training and experience (minimum 16 years) may be accepted in lieu of an advanced and first level university degree.

Required Certification (if applicable):  NA

Experience:  

Essential:  

• A minimum of 10 years relevant experience in the field of chemical weapons and/or munitions with an advanced degree, 12 years relevant experience with first level degree or 16 years relevant experience with high school diploma with equivalent or specialized training.
• Experience in international work on chemical defence/disarmament issues.
• Demonstrable experience in negotiating in a technical/diplomatic environment
• Experience of a wide range of working environments (e.g. military sites, remote areas, hazardous areas, industrial installations).

Desirable: 

• Knowledge and experience with military installation inspections/auditing, explosive safety, explosive ordnance and/or CW disposal,   conventional and/or chemical munitions design and safety and NDE are considered advantages 

Skills and Abilities (key competencies): 

• Strong leadership skills, with an ability to provide leadership and direction to a large team with a broad range of technical specialities and disciplines.
• An ability to ensure business results are achieved through, and with people
• Demonstrable strategic thinking and an ability to unite a diverse team behind common organizational goals and objectives.
• Proven ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical
• The ability to stay focused on results and take quick decisions despite rapidly changing environmental conditions
• Innovative and creative problem solving skills
• The ability to influence, and stimulates others to action by effective delegation of work and responsibilities
• Able to work harmoniously in a multi-cultural environment, have excellent negotiating skills, conflict management skills, and an ability to enhance the effectiveness of a team.
• Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations
• Able to deliver training courses for capacity building both internally and externally
• Able to communicate effectively, both verbally and in writing reports
• Able to work in diverse environments and travel frequently
• Solid computer skills (e.g. Windows, MSOffice)

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Finance Officer will execute the following responsibilities:

1. Manage and maintain oversight of the Trust Fund for a Center for Chemistry and Technology (hereinafter the “Trust Fund”) and provide holistic, cross-cutting advice to the Head of Project Management Team, staff of the Project Management Group and senior management on the Trust Fund issues;
2. Advise and assist staff of the Project Management Group Managers in the formulation of funding proposals by States Parties;
3. Conduct funding negotiations with States Parties and prepare agreements with the donor, working closely with the Project Management Group, LAO and BFB;
4. Working closely with BFB, monitor the receipt of voluntary contributions to the trust fund to ensure consistency with the donor agreements;
5. Assure the timely and sufficient release of budgetary allotments related to the trust fund;
6. Prepare project income and expenditure forecasts;
7. Ensure use of donor funding is in line with donor requirements; 
8. Monitor the status of implementation of the projects and issue the Trust Fund financial status reports to the Head of Project Management Team, the Project Management Group and senior management for the purposes of management decision-making;
9. Develop and implement IPSAS compliant financial reporting structures for the project revenue, costs and assets, aligned with the new ERP system.
10. Ensure OPCW compliance with the donor expectations;
11. Report on time any deviations from the implementation plan to the Head of Project Management Team and  donor;
12. Maintain the archive for project and budget related documents covering the Trust Fund including for audit purposes;
13. Coordinating with the Head of Project Management Team, Head of Budget and Finance and the Project Management Group, prepare project interim and final reports for dissemination to the donor, the Director-General and senior management, in accordance with reporting deadlines;
14. Works closely with Project Manager, BFB and other OPCW offices on all financial matters pertaining to verifications, internal and external audits and advisory bodies as required;
15. Liaise with External Audit and Internal Audit regarding financial elements of project implementation.
16.  Perform any other duties, as requested by the Head of Project Management Team.

RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree preferably in Accounting, Finance, Business Administration, Economics or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree.

Experience:  

Essential: 

At least 5 years of related experience at the national or international level in financial management

Desirable: 

Experience working in a multilateral environment is desirable. A professional certification in finance and accounting (e.g. CA, CPA, ACCA) is desirable 

Experience managing construction projects in an international environment.

Skills and Abilities:

1. Knowledge of extra-budgetary fund management is desirable.
2. Knowledge of international organizations and their operational and financial practices 
3. Knowledge of project budget preparation, forecasting, cost allocation, implementation monitoring and reporting 
4. Sound experience with formulation of extra-budgetary agreements, financial implementation monitoring, and reporting; 
5. Experience with multi donor funding projects
6. Experience with budgetary and accounting matters pertaining to large capital build (constructed asset type) projects; 
7. Proven knowledge of International Public Sector Accounting Standards (IPSAS).
8. Experience with audit file preparation
9. Proven excellent communication skills (both verbal and written) and the ability to draft and edit presentational documents and reports (including financial reports)
10. Proven analytical skills with regard to analysing developments and trends and the ability to conceive and
11. apply original ideas.            
12. Flexibility, tact and discretion
13. Knowledge of and familiarity with international treaties, specifically of the Chemical Weapons Convention, is desirable
14. Ability to work harmoniously with people in an international environment as well as maintain confidentiality
15. Familiarity with financial modules of modern ERP systems
16. Good computer skills (proficiency with MS Office Excel in particular).

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Procurement Officer will execute the following responsibilities:

•     Plan and manage all contractual and procurement aspects of procurements for the ChemTech Centre Project.

•     Assist the Supervisor and the Project Management Group in coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services, goods and related procurement and contract specifications. Highlight to the Supervisor requests that do not meet requirements, need corrective actions or need taking forward to the Committee on Contracts (COC). Identify and provide recommendations to the Supervisor on ways of developing the optimum type of contract which best meets the requirements.

•     Prepare and propose procurement strategies and issue tenders and contracts for works, services and equipment related to the ChemTech Centre project under guidance of Head Procurement; 

•     Lead the technical evaluation team(s) and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers.  And, if required, prepare submissions to the COC under the guidance of Head Procurement.

•     Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers under the guidance of Head Procurement. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) or other relevant contractors of the ChemTech Centre project for legal advice on contracts.

•     Assist the Supervisor with keeping the schedule of contract renewals. Liaise with members of the Project Management Group and other relevant staff through written or oral advice on day-to-day procurement matters and procedures. 

•     Address budgetary and contractual discrepancies in collaboration with the Project Management Group members, and when judged necessary the Supervisor, LAO and/or other relevant staff or contractors of the ChemTech Centre Project. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit. 

•     Keep abreast of new developments in the field of Procurement. Actively seek to improve programs or services and take an interest in new ideas and new ways of doing things. 

•     Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filing for reference purpose and audits. 

•     Deputise for the Supervisor during his/her absence. 

•     Performs other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

•     Essential: Advanced university degree preferably in Civil Engineering, Business Administration, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree.  The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.

•     Desirable: University degree or qualification in Law.

Required Certification: Additional study or training or a recognised qualification in procurement is preferred.

Experience:  

Essential: At least 5 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or Non-Governmental Organisation or national government. Experience in drafting commercial contracts. Experience in applying and managing FIDIC contracts for construction projects.

Skills and Abilities:

•     Strong negotiation and persuasion skills;

•     Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;

•     Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;

•     Good knowledge of sources of supply, market trends and pricing;

•     Sound judgement in applying expertise to resolve issues;

•     Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;

•     Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;

•     Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;

•     Computer literacy including proficiency in procurement computer systems, database management and Internet applications.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the supervision of the Director-General the Personal Executive Assistant performs the following duties:

Manages the Director-General's official and social event agenda                         

1. Schedules the Director-General’s extensive program of appointments both external and internal.  Receives external requests (high level dignitaries or their representatives) and internal (management) requests to arrange meetings with the Director-General. Prioritises these requests in order to make a workable agenda and recommends changes to agenda to accommodate conflicting requests.
2. Maintains a workable agenda for the Director-General regardless of unpredictable demands from unanticipated events that may affect his schedule or priorities.
3. Keeps the Chief of Cabinet and other members of the Office of the Director-General and Office of the Deputy Director-General informed of the Director-General’s agenda ensuring optimal communication.
4. Keeps the Director-General and Chief of Cabinet abreast of requests for appointments or information and advises when such requests have been re-directed. Ascertains whether requests for meeting/appointment with Director- General are necessary, and recommends alternate course of action.
5. Ensures all background/briefing information is available to the Director-General prior to meetings or appointments.
6. Informs and co-ordinates with the Political Affairs and Protocol Branch official visitors to the Director-General ensuring that procedures for security clearance and protocol are followed.  When appropriate inform other Directors about the visit.  Ensures relevant background material is prepared and delivered to the Director-General in a timely manner.
7. Informs Political Affairs and Protocol Branch of guests to be invited to lunches hosted by Director-General in the Executive Dining Room and provides necessary follow-up and liaison.
8. Responds, on behalf of Director-General, to invitations to social events. 
9. Schedules and co-ordinates meetings and social events hosted by the Director-General and provides administrative support as required.
10. Informs the Director-General's Driver of his movements and maintains close contact to ensure provision of transport whenever required.
11. Co-ordinates the distribution of social invitations and information related to events organised by the Director-General.
12. Liaises with the Political Affairs and Protocol Branch regarding appropriate gifts for visiting dignitaries.
13. Liaises and networks effectively with management, staff members of the Secretariat, delegates and others as necessary to ensure smooth and effective conduct of business.

Manages the Director-General’s correspondence     

1. Ensures the smooth and constant flow of information between the Director-General and other offices within the OPCW.
2. Upon request of the Director-General drafts, types and formats various documents in accordance with the correspondence manual as well as review written correspondence and documents for completeness and grammatical correctness.
3. Ensures that relevant background material is prepared for the Director-General’s use on official trips or special meetings. 
4. Screens the Director-General's e-mails and alerts him to urgent messages. Provides hard copies of e-mail attachments as required.
5. Informs the Director-General of issues requiring immediate attention

Receives, places and screens telephone calls to/from High Ranking Officials, Delegates,  staff members etc.  

1. Receives internal and external telephone calls directed to the Office of the Director-General.  This entails contact with high-rank officials (States Parties, Signatory States, Host Country and other organisations).
2. When appropriate respond on behalf of the Director-General or if necessary direct to another officer of the Office of the Director-General or another Division.  If required, ensure necessary follow-up action is taken.
3. Judges whether Director-General will accept an incoming call and responds to caller tactfully.  Decides which telephone calls to redirect to appropriate action Branch/Division
4. Uses tact and persuasion when making calls to obtain information and answers queries and requests for information with discretion.
5. Provides information and assistance to general enquiries or requests for information
   
   

Co-ordinates travel

1. Co-ordinates with the Prinicpal Executive Assistant the Director-General’s extensive travel (itineraries, travel requests, travel reimbursements) ensuring that all arrangements are undertaken with optimal efficiency.
2. Requests visa requirement information from Protocol and Visa Branch and supplies necessary information and documentation to obtain visas for the Director-General’s travel.
3. Ensures that the Director-General receives in a timely manner the background papers and statements for such official visits from the External Relations Division.
4. Provides liaison with the airport VIP lounge to ensure the Director-General travels with minimum inconvenience.
5. Maintains a spreadsheet on the Director-General’s engagements, including travel.

General Administrative Duties

1. Provides secretarial assistance for the Director-General by preparing drafts and correspondence as instructed.  Takes minutes during meetings as necessary. Takes dictation as required 
2. Processes the Director-Generals entitlements under the Staff Rules. Liaise with Administration Division to resolve issues related to these entitlements.
3. Claims VAT and fuel tax reimbursement on behalf of the Director-General.
4. Ensures that instructions contained in OPCW Staff Administrative Directives and Information Circulars are adhered to.
5. Ensures appearance of the Office of the Director-General is optimum by alerting Infrastructure Services to any repairs etc. required.
6. Informs the Director-General of areas of staff sensitivity or general discontent, possibly to avert an unnecessary incident or situation.

RECRUITING PROFILE 

Education Qualifications:

Essential:  

• High School Diploma or equivalent Diploma of higher Secondary Education;

Desirable: 

• Additional executive secretary/professional administration training highly desirable;
• Additional training in budget control and procurement is desirable.

Required Certification (if applicable):  NA

Experience:

Essential:  

• At least nine (9) years of progressively responsible and related administrative experience. 

Desirable:  

1. Experience in conducting independent searches for information;
2. Experience in preparing background material;
3. Experience in dealing with Ambassadors, Heads of Diplomatic missions ,senior management and other high level/government officials; 
4. Experience in procurement processes and systems; 
5. Prior experience in an international organisation.
6. Experience in using computerised administration systems (ERP).

Skills and Abilities (key competencies):

1. Solid computer skills, including ability to produce reports and a variety of correspondence;
2. Proven ability to write in a clear and concise manner and to communicate effectively, including engaging with executive diplomatic level personnel and visitors;
3. Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;
4. Good organisational skills, proactive mentality, with a strong sense of urgency;
5. Ability to work in a focussed and precise manner; 
6. Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
7. Good eye for detail and strong on follow up;
8. Open minded and willing to take on additional duties in a spirit of continuous learning and development; 
9. Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters.  

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Other Skills:

1. Tact, discretion and accuracy; 
2. Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 
3. Initiative and willingness to learn new skills;
4. Flexibility.

PRINCIPAL FUNCTIONS

Under direct supervision and instruction of the Senior Public Affairs Officer, PAB, the incumbent performs a variety of media, financial, and administrative duties related to the activities of the Branch:

• Contributes to and facilitates the production of media-related content to support the Branch’s activities; Provides support for photography and videography (includes taking photos and videos, processing and editing such content, managing the storage of PAB’s photos and videos, and distributing photos and videos to various stakeholders);
• Provides expertise to support and identify the technical requirements for webcasting key OPCW events (e.g. the annual Conference of the States Parties); Provides support to Branch for major outreach events, conferences, and press briefings to ensure audio-visual needs are met from assessment through dissemination;
• Supports efforts to facilitated Non-Governmental Organisations (NGOs) attendance at OPCW events. Coordinates travel support for NGO representatives participating in key OPCW events; Provides reporting support related to EU project grants related to NGO activities;
• Organises the distribution of various OPCW communications (e.g., media advisories and press releases) using Campaign Monitor or other similar programmes; collects information to update relevant mailing lists for Campaign Monitor;
• Contributes to the maintenance of the official OPCW Internet Website and the PAB Port@l site
• Plans, processes, tracks and reports regarding financial, budget, procurement, and administrative matters related to the operations of the Branch in compliance with all rules and regulations and with the oversight of  the Head, PAB; 
• Performs necessary administrative functions for ensuring the smooth operations of the branch such as maintaining clear and organised files (on- and off-line); fielding inquiries by phone, e-mail or other modes of communication in coordination and in consultation with colleagues (when needed); operating  and maintaining printer, labeller, cameras, and AV lab computers including storage solution for photos and videos;
• Assist with the Branch preparations and logistics for external outreach events and activities;
• Maintains asset inventory for Branch consistent with OPCW procedures; 
• Researches topics to support Branch’s outreach initiatives; and
• Perform other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential: High school diploma or equivalent diploma of secondary education;

Desirable:

Required Certification (if applicable):  NA

Experience:  

• Essential: At least 3 years of progressively responsible and related experience in Media or Public Relations;
• Expertise with photography and videography, including experience with photo and video processing/editing, storage and distribution;
• Experience with website content management systems (Drupal) ;
• Expertise in setting up and installing media equipment such as cameras, video monitors, audio devices, media converters, and maintaining digital asset management system.
• Experience in running video, audio, and signal testing for webcasting.
• Experience in optimising video for YouTube and other online platforms.

Desirable: Previous experience within an international organisation is an asset.

Skills and Abilities:

• Significant skills in using modern personal computer equipment (MS Windows applications) are essential; 
• Ability to work harmoniously in a multi-cultural environment;
• Personal qualities should include tact, accuracy and discretion;
• Strong attention to detail;
• Flexibility and willingness to multi-task;
• Problem-solving skills;
• Good drafting skills; 
• Customer-service orientation, with a supportive communication style;
• Ability to work comfortably within established processes and procedures;
• Solid team work, and collaboration skills.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

The IS Programme Manager plays a key role in the main office to align its IT Strategy to the business need of the OPCW by:

1. Manage multiple medium to large scale IT projects ensuring the services are implemented according to agreed timelines and within established funds. Liaise and effectively manage OPCW’s business relationship with vendors and service providers. Engage with the vendors and the procurement section at OPCW to ensure smoother procurements of products and services. As a part of the vendor management duties, ensure that all contracts are harmonised and maintain good relationship with all vendors and service providers.
2. Responsible for soliciting/assessing/analysing all business requirements for ISB projects, liaising with business owners to develop concrete business cases for new system implementations/ enhancements. 
3. Responsible for the ISB’s change management procedure, chairing the Change Advisory Board, classifying change requests, facilitating communication will all parties involved within and outside ISB, following up with change owners on pending change requests. Additionally identify and avoid any potential conflict arising due to changes made and flag business owners about the risk involved.
4. Responsible for IS Governance policies such as: Business Case, Change Management and Issue Ticket, IS requests, etc. Drafting improvements/modifications to these policies as the organisation changes and systems and technologies evolve.  Reporting on the governance related activities to the Head ISB periodically and keeping the Head, ISB abreast of the proceedings of the Change Advisory Board (CAB).
5. Responsible for the analyses of existing procedures, identifying improvements and managing the change to the organisation (writing/changing Work Instructions, Standard Operating Procedures). Requirements definition of new applications through interaction to understand the demand side of various businesses of the organisation. Provide expert documentation on functional requirements, system architecture and integration of new information systems and new releases to existing information systems. Ensuring all the documented procedures and work instructions adhered to the agreed compliances and/or recommendation made by the office of internal oversight. 
6. Performs other duties as required.

RECRUITING PROFILE  

Education (Qualifications): Advanced university degree in Computer Sciences, Master of Business Administration (MBA) or other related ICT management field; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Essential:  Minimum five years relevant experience with an advanced degree or seven years relevant experience with a first level degree, in particular in Business Analysis, Business Intelligence (BI) and IT Governance processes. 

Desirable: ITIL Intermediate or ITIL Expert. 

Required Certification: ITIL (foundation) and PRINCE 2 Practitioner certifications  or equivalent.

Skills and Abilities (key competencies):  Planning and Coordination, Effective Communication Skills, Sound knowledge of ICT landscape particularly in a UN or other international organization. Vision and strength of creation and execution of a continuum of concepts. Managing Upwards – Interacting regularly and comfortably with the executive level to inform, alert, negotiate and maintain a strong relationship and a shared vision for programme outcome. 

Other Skills: Negotiation skills, Vendor Management, Client and service orientation attitude.

Language Requirements:  Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

PRINCIPAL FUNCTIONS

Under the Supervision of the Head, Information Services branch, the incumbent is responsible for:

1. Responsible for the ongoing  management and development of OPCW’s UNIT4 Based ERP solution
2. Manage business application vendors and their support of products in operation at OPCW. This will include activities ranging from initial market research through to budgeting, enhancing, supporting and retiring externally provided applications. 
3. Providing leadership in the conceptualization, management and coordination of the design, implementation and maintenance of application systems, software packages, systems integration and business intelligence projects; providing leadership and determine user requirements and liaise with users on all aspects and during all phases of IT projects in the areas of software development and business integration; providing technical guidance to the Head of the Branch and colleagues involved in the automation activities not directly related to application systems;
4. Managing and supervising all activities of the section,        performing tasks such as project management, budget planning, procurement, team meetings, annual training plans, performance appraisals, section updates, participation in job interviews, reporting to IS Steering Committee and other levels of management; advising Management and Expert Groups on planned, future and existing application systems for the organisation, taking into consideration the functional interfaces between those systems and the organisation’s concern with security; preparing progress and problem analysis reports for management review purposes;
5. Providing on-the-job technical training and guidance to all members of the section; preparing technical and commercial evaluations of software development tools and application packages; evaluating the continued effectiveness, suitability and performance of automated systems, technologies, and preparing technical reports on performance and functionality; participating in defining and resolving problems of system’s integration (intra/inter organisation); researching new developments in computer software technology; recommending the introduction of new technology appropriate to the organisation’s automation needs and assisting in preparing technical and commercial evaluations of software products and/or application packages;
6. Leads IT projects pertaining to areas of responsibilities with users and external consultants and contractors hired on a temporary basis to assist with technical matters.
7. Supervises the work of the staff in the section as well as other IS professionals involved in any of the development projects.
8. Using a risk-based approach, and in coordination with colleagues from the OPCW information security team, ensure that software development is based on secure development practices.
9. Provides expert advice on automation activities that are not directly related to the responsibilities of the section.
10. Provides technical advice and/or guidance to Member States Delegates and National Authorities on matters related to application systems developed or acquired by the Technical Secretariat.
11. Technical advice to Head of the Branch on new emerging technologies and their potential use in the Technical Secretariat.
12. Performing other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  Advanced university degree in information technology, mathematics, engineering, or related discipline.

Required Certification (if applicable):  Relevant training/certification on current software technologies and methodologies. 

Experience: 

Essential:  

A minimum of 7 years of progressively responsible and combined experience related to either software development and system integration technologies or functional design and support of administrative business applications. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

• Professional experience supervising a software applications team;
•  Minimum of 5 years’ experience with ERP development/ integration.

Desirable:  

• Experience at international level.

• Technical support, project management, IT security, database design, business intelligence, risk management.

• Demonstrable experience with agile development. 

• Experienced defining migration strategies from a heterogeneous legacy technology environment to a predominantly Microsoft-based technology environment.

• Experience in the implementation and maintenance of ITIL (version 2 or 3) governance processes.

Skills and Abilities (key competencies):

• Professionalism:  Ability to provide seasoned advice on information systems and technology in a diverse universe of information needs and functions; Demonstrated ability to bring the developments of ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
• Planning and organising: Ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
• Communication:  Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
• Teamwork: Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Client Orientation: Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external client’s needs.
• Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with major Microsoft products such as SharePoint, dotNet Framework, Visual Studio, SQL Server. Familiarity with a known Business Intelligence platform.

Managerial Competencies:

• Managing performance:  Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Good supervisory skills and the ability to provide leadership and motivation to staff. 
• Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgement and decision making skills.

Other Skills:

1. Experience in the implementation and maintenance of a production ERP system.
2. Broad knowledge and/or training on relevant ISO standards such as ISO 27001.
3. Experience with Agile development methodology. 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Budget and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Programmme and Budget Officer performs the following duties; 

Responsibilities:

Under the guidance and direction of the Head, Budget, the Programme and Budget Officer:

1. Assists with the preparation of the OPCW Programme and Budget;
2. Assists with oversight of Programme and Budget implementation, forecasting, and reporting;
3. Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditures and voluntary contributions;
4. Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions;
5. Works with Procurement and the Human Resources offices/Branches to align procurement and staffing with Budget planning and forecast;
6. Manages and maintain oversight of voluntary contributions and provide holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contribution issues, including funding options;
7. Advises and assists Programme Managers in the formulation of project proposals, including budgets;
8. Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
9. Assures the timely and sufficient release of budgetary allotments; 
10. Monitors the status of implementation of the Programme and Budget projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
11. Reports on time any deviations from the implementation plan to relevant Programme Managers and donors;
12. Maintains the archive for project and budget related documents covering voluntary contributions;
13. Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
14. Perform any other duties, as requested by the Head, Budget in conjunction with the Head, Budget and Finance.

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

Advanced university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialized training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.

Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals; 

Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.

Desirable: Knowledge of internal control frameworks.

Experience:  

Essential:  

At least 2 years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment. 

4 years with a first university degree or 8 years with professional experience or specialized training may be considered in lieu of an advanced university degree.

Work in the formulation of annual and/or biennial budgets;

Work in budget forecasting and implementation tracking;

Work exposure to year-end closure for budget related matters; 

Experience in  programme and project planning, including  extra-budgetary resource management;

Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).

Desirable:  

Experience in the use of computerised accounting and ERP systems would be an advantage;

Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.

Experience in the use and implementation of ERP systems in particular budgetary module(s), associated    budgetary processes and reporting; 

Skills and Abilities (Key competencies)

Ability to draft project proposal and programme plans;

Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach; 

Proven planning, organisational, coordination, negotiation and problem-solving skills;

Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

Ability to develop and implement financial policies and procedures;

Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel; 

Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;

Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds. 

Language Requirements:

Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

1. Develop the Secretariat’s strategic planning, in consultation with all relevant units.
2. Provide policy advice to the Director-General and senior management, and support the Secretariat’s Management Board in coordinating policy implementation – in particular on cross-cutting themes.
3. Supports enhanced governance of the Organisation, including through support of policy formulation and implementation, in particular on cross-cutting topics. 
4. Assess and provide advice on strategic topics that relate to the implementation of the CWC.
5. Coordinate key organisational reports, including the Annual Report, and contribute to the report on activities of the Executive Council.
6. Contribute, as appropriate, to the preparations of conferences and meetings, coordinate the Secretariat’s follow-up, and provide advice on related issues to the Director-General.
7. Facilitate enhanced engagement with relevant external stakeholders, including other international organisations and chemical industry.
8. Provide advice and recommendations on capacity building activities across the Secretariat from a long-term planning perspective. 
9. Provide advice and recommendations on contingency operations and the verification regime (including both the chemical weapons and the industry dimensions) from a long-term planning perspective.
10. Support the Organisation’s work on countering chemical terrorism, including through the Open-Ended Working Group on Terrorism.
11. Develop strategic advice on chemical safety and chemical security in support of the implementation of relevant decisions of the Policy-Making Organs. 
12. Support the implementation of results-based management (RBM) principles and practices throughout the technical Secretariat.
13. Support the Director OSP in programme budgeting and reporting.
14. Support the Advisory Board on Education and Outreach (ABEO) as its Secretary in both administrative and substantial terms.
15. May be asked to supervise interns and/or junior level staff.
16. Perform other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  Advanced university degree in a relevant field, e.g.: natural science or engineering, international relations/studies, security studies, disarmament/military, law, public policy or management, business administration. Other subjects may be accepted provided the majority of work experience is highly relevant to the post.

A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree; or other certified relevant training together with an extensive relevant technical background may be accepted in lieu of the relevant university degree.

Experience: 

Essential:  At least 7 years of professional experience in a relevant field, or at least 9 years with only a first level degree. The lack of a degree may be off-set with relevant specialised training and extensive relevant technical background in combination with a minimum of 13 years of qualifying experience.

1. Expert knowledge of policy or strategy analysis/review;
2. Experience in developing policy guidelines and effectively communicating them to those who will implement;
3. Experience in overseeing policies being implemented by others (sometimes more senior staff members) and effectively coaching/supporting such ‘implementers’;
4. Some direct involvement in negotiations – either multilateral or bilateral, or both.

Desirable:  

• Experience in disarmament, arms control and/or non-proliferation;
• Knowledge of international security affairs;
• Knowledge of chemical safety and security;
• Experience in multilateral affairs;
• Strategy or policy development experience in international organisations, government, or non-profit sector;
• Experience in project or programme management and/or RBM.

Skills and Abilities (key competencies):

• Excellent strategic thinking skills.
• Excellent analytical skills (e.g. quickly identifying the essence of a complex issue) and ability to initiate and implement necessary action that is proportionate to the issue at hand.
• Innovative and creative, but with the ability to generate ideas that can be grounded in reality and implemented in practice.
• Excellent communication skills – both oral and written – and excellent stakeholder management skills, including strong ability to deliver results through others.
• Strong sense of initiative, including ability to plan, conduct and report on projects independently.
• Flexibility (working simultaneously on two or more topics and supporting other colleagues) and ability to work under pressure.
• Excellent interpersonal skills: ability to work in teams and in multi-cultural environments.
• Computer literate (MS Office applications).
   

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Working in the media and public information team,   the Public Information Officer, under the direct supervision and guidance of the Head, Public Affairs Branch, will:

1. Assist in the day-to-day co-ordination of   public diplomacy activities involving key stakeholders such as the media, civil society, States Parties, chemical industry, and the public; 
2. Co-organise major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties); 
3. Work with the Head of PAB and Senior Public Affairs Officer to ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities; 
4. Based on existing guidelines, draft and edit OPCW communications to the media and States Parties (through media and press releases) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate; Seek approval from the Head of PAB or Director of External Relations Division before publication or dissemination of communications;
5. With oversight from the Head of PAB and in coordination with the Senior Public Affairs Officer, vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;
6. Expand and maintain the Organisation’s contact database of media representatives and external stakeholders for sustained informational engagement ;
7. Collaborate with other PAB team members to ensure appropriate information and messaging for producing high-quality and accurate external communications (e.g., public diplomacy materials, social media posts, press releases, etc.):
8. Prepare the daily Media Digest for Management and provide, as required, media trend analysis through Situation Reports and other means; 
9. Coordinate Branch submissions for periodic and annual reporting on Branch activities;
10. Perform other duties, as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in abovementioned fields with minimum four years of qualifying experience may be accepted in lieu of the advanced university degree.

Desirable: Experience using media monitoring tools (e.g., Brandwatch) and familiarity with social media platforms.

Required Certification (if applicable): not applicable

Experience:  

Essential: A minimum of two years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and international peace and security.

Desirable: Experience with drafting and editing processes.

Skills and Abilities (key competencies):

1. Good knowledge of international security, weapons of mass destruction disarmament and non-proliferation issues as well as of multilateral treaties and organisations would be an advantage;
2. Excellent inter-personal communication skills and ability to present accurate public information in an engaging way to external stakeholders;
3. Professional-level writing skills with ability to produce user-friendly materials for a variety of audiences;
4. Demonstrable knowledge and understanding of media monitoring communication strategies and technologies;
5. Ability to conceptualise and organise programmatic initiatives to achieve public diplomacy objectives.
6. Experience co- organising events; experience coordinating accreditation processes with the media and civil society an advantage;
7. Demonstrated sensitivity to topical issues and capability to apply analytical thinking;
8. Computer and social media literacy (MS Office applications)

Language Requirements:

Fluency in English is essential and good working knowledge of one or more other official OPCW languages (Arabic, Chinese, French, Russian, Spanish) is desirable.

PRINCIPAL FUNCTIONS

The work involves keeping abreast of developments both in science and technology and in arms-control policy, as well as analysing and communicating to a wide range of internal and external stakeholders the implications for Chemical Weapons Convention implementation that might arise. In particular, the incu mbent performs the following duties:

1. Develops science policy advice for the Director-General of the OPCW, and for his reports to and interacts with the OPCW Policy-Making Organs – drawing on e.g. technical advice from the Scientific Advisory Board.
2. Serves as Secretary to the Scientific Advisory Board to facilitate the programme of work, and organise meetings and workshops of the Board and its temporary working groups. This function supports the Scientific Advisory Board’s mandate to monitor developments in science and technology in order to enable the Director-General to render specialised advice to States Parties.
3. Serves as an internal resource to provide advice and technical information on science and technology topics for units across the OPCW.
4. Coordinates science communication with technical and non-technical stakeholders of the Chemical Weapons Convention, especially delegations from Member States 
5. Monitors longer-term scientific and technological developments (e.g. converging sciences and trends and driving forces for technological change), and evaluates the implications for the implementation of the Chemical Weapons Convention. 
6. Supports the OPCW’s dialogue with scientists both in academia, industry and other relevant sectors on aspects of science and technology that impact on implementation of the Chemical Weapons Convention (including the multiple uses of chemistry).
7. Engages with other international scientific advisory mechanisms, and also security related forums to share experiences and continue to develop effective science-decision maker interaction.
8. Helps to translate Chemical Weapons Convention policy issues into technical questions for the Scientific Advisory Board and its temporary working groups. 
9. May be asked to supervise interns and/or junior level staff.
10. Performs other duties as required. 

RECRUITING PROFILE:

Education (Qualifications): 

Essential:  Doctorate degree or equivalent in a STEM (science, technology, engineering, and math) field, preferably in the physical or life sciences.  

Experience: 

Essential:  A minimum of 7 years post-degree experience, of which a minimum of 3 years of providing science-based policy advice in the international context  either in the public or private sector.

Desirable:  Experience in implementing, or analysing the implementation of, the Chemical Weapons Convention or other science based international instruments.

• Active participant in networks of scientific societies and organisations.
• A track record of publications in peer-reviewed scientific and/or patent literature. Interdisciplinary technical publications are an asset.
• Post-doctoral research experience is an asset.

Skills and Abilities (key competencies):

 Substantive knowledge and understanding:

• A strong understanding of scientific and technological principles and approaches across STEM disciplines and application sectors.
•  Familiarity with driving forces and trends in scientific and technological change that can be drawn upon to develop related policy recommendations.
• Strong ability to frame technical questions in order to help solve policy problems
• Advocate of scientific literacy to aid decision making processes.

Working with others:

• Excellent stakeholder management skills, including ability to deliver results through others and ability to deliver high-quality results under pressure. 
• Thorough understanding of the complexities of working in an international environment (including the different points of view of a diverse membership). 
• Exquisite communication skills – both oral and written – and ability to engage in effective dialogue with a wide range of internal and external stakeholders. 

Personal impact:

• Excellent analytical skills (e.g. quickly identifying the essence of a complex issue).
• Ability to command the professional respect of scientists, and productively engage with and inform non-technical professionals. 
• Innovative, resourceful and creative, but also having the ability to generate ideas that can be grounded in reality and implemented in practice.
• Strong sense of initiative, including ability to plan, conduct and report on activities independently.
• Demonstrated commitment to continuous learning and on-the-job development.
• Comfortable working on open-ended trans-disciplinary issues in a complex and dynamic international environment.

Language Requirements:   Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

The staff member will facilitate the communication between OPCW and Member States by providing effective and efficient clerical and linguistic support in the corresponding languages of the Organisation.

1. Proofreads edited documents in Spanish, following OPCW editorial style and checking for grammatical accuracy and correctness in terminology, references, dates, etc.  Subjects of documentation include all official series documents, such as reports by the Director-General, Technical Secretariat documents, as well as decisions of the policy-making organs, and cover areas such as confidential information (e.g. final inspection reports, mandate, declarations of States Parties), scientific and technical text (e.g. chemistry, disarmament, finance, law) and politically sensitive content (notifications, notes verbales). The incumbent also proofreads the national statements of Member States delivered during sessions of the Executive Council and Conference of the States Parties, and is required to work under a strict confidentiality regime and comply with rules, procedures and practices currently in operation; 
2. Prepares official-series documents for publication, observing prescribed deadlines;
3. Operates word-processing equipment, database and spreadsheet applications; determines practical solutions to computer problems; customises the software applications by creating new styles and templates to adapt them to the requirements of the language section; decides on the most appropriate presentation and format of the documents in that language, taking into consideration the unique features of the language; 
4. Creates and updates the external and internal official-series document database in the section’s language used by OPCW staff members and Member States; prepares lists of all official documents in that language;
5. Participates in the selection of short-term staff recruited to provide, on a substitute or supplementary basis, the same services as the incumbent within the language section: provides training and administrative assistance to the short-term staff and reviews their work;
6. Organises and coordinates workflow, determines work priorities, distributes workload to the short-term staff during the sessions of the Executive Council and Conference of the States Parties and other peak work periods, as applicable;
7. Within the specific language section, assists the short-term language staff in using OPCW terminology and seeking reference documents; prepares background and reference file for short-term and contractual language staff; in the absence of editors/linguists, advises short-term and contractual language staff on internal practices and procedures;
8. Assists the editors/linguists with research, compilation and editing of a list of abbreviations and in-house glossaries of specific terminology;
9. Transcription (Spanish) as required;
10. Performs other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  High school diploma or equivalent diploma of higher secondary education, preferably with emphasis on languages.

Experience: 

Essential:  A minimum of four years of progressively responsible experience, preferably in an international organisation.  Experience in conference services, language services, or related area in an international organisation is an asset.

Skills and Abilities (key competencies):

1. Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
2. Knowledge of standard proofreading practices and procedures, as well as familiarity with grammatical standards;
3. Attention to detail: ability to identify and correct errors in grammar, syntax, spelling, punctuation, formatting and consistency, in order to produce error-free final documents;
4. Strong written and verbal communication skills; 
5. Ability to plan, organise and manage conflicting priorities;
6. Tact, accuracy and discretion;
7. Flexibility and ability to work under pressure: working within set, tight deadlines efficiently and independently;
8. Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.

Language Requirements:  A thorough knowledge of Spanish, which must be a first language.  A working knowledge of English is required.

PRINCIPAL FUNCTIONS

Directing, planning, and supervising the legal work of the Division by establishing the policy and the appropriate framework and providing the guidance necessary to ensure that the Organisation’s activities are appropriately carried out.

Providing legal advice on policy, programme, or other matters that have legal aspects or are related to the interpretation and application of legal instruments.

Advising Management on complex and sensitive legal issues relating to the functions, structure, and activities of the Organisation.

Providing centralised legal service for the Secretariat and for the OPCW Member States; advising and supporting Management, the Executive Council and the Conference of States Parties (and their constituent bodies), and substantive units of the Secretariat on legal matters; and proposing modifications, reviews, or improvements of legal issues to the Director-General, as appropriate. 

Directing the drafting of legal related instruments, such as contracts and agreements, rules and regulations, and other legislative documents. 

Representing the Organisation in litigation proceedings, administrative tribunals, and other judicial or quasi-judicial bodies. 

Manage the staff of the Office to ensure:

- the Office is correctly staffed and able to complete the planned Programme of Work;

- appropriate direction and guidance;

- cohesive team work; and

- necessary skills development and training in order to carry out the assigned tasks. 

Manage the Programme of Work and Budget for the Office within a framework of Results-Based Management and Results-Based Budgeting to ensure proper delivery of activities. 

As member of the Management Board, participate in the discussion and formulation of recommendations to the Director-General on policy and operational issues impacting on the administration of the Organisation. 

Represent the Office at meetings of the Executive Council and the Conference of States Parties, informal consultations with delegations, the Management Board, Management Committees, and other Internal Committees. 

Participate in official visits to Member States, meeting with Government Officials, and representatives of the National Governments.

Represent the Secretariat at international seminars, conferences, and meetings on issues particular to the Office.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

Advanced university degree in law. A first level university degree in law with at least over 17 years relevant experience may be accepted in lieu of the advanced university degree.

Experience:  

Essential:   

A minimum of over 15 years of progressively responsible experience in providing leadership, direction, and advice at the national or international levels dealing with extensive legal issues, a substantial part of which should be at the senior level in the private or public sector or in international organisations.

Desirable:   

Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.

Skills and Abilities (key competencies): 

Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions; 

Effective leadership skills and ability to take responsibility for key organisational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the Organisation and its strategic goals;

Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;

Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally; 

Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop, and evaluate staff; 

Excellent and proven planning, organisation, coordination, negotiation, and problem-solving skills and the ability to coordinate the work of others, work to tight deadlines, and handle multiple concurrent conflicting activities, while assuring that required results are achieved;

Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

Proven ability to ensure an effective work structure to maximise productivity and achieve objectives;

The ability to learn quickly and thoroughly while continually recognising and adapting to changing conditions;

Proven ability to generate a strategic plan that integrates numerous organisational issues, functions, and resources for effective action;

Creates partnerships and collaborative endeavours within the Office or between Divisions/Offices.

Language Requirements:  Fluency in English and the ability to conduct negotiations in English are essential. A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

PRINCIPAL FUNCTIONS

Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.

Under the direct supervision of the Principal Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Legal Officer is responsible for the following;

1. PROVISION OF LEGAL ADVICE AND ASSISTANCE ON ADMINISTRATIVE LAW ISSUES AND OPERATIONAL ACTIVITIES OF THE TECHNICAL SECRETARIAT:  

• Research and draft legal opinions on administrative law issues (e.g., in respect of claims, allegations, and complaints; investigations; disciplinary matters), some of which are complex and/or sensitive in nature;
• Review or prepare legal opinions and studies as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat on the interpretation of internal rules and procedures, such as the Financial Regulations and Rules, the Staff Regulations and Rules, relevant decisions of the Policy-Making Organs, and other internal legislation;
• Draft the OPCW submissions to, and appear before, the OPCW Appeals Council and/or the ILO Administrative Tribunal and research, as required, other issues in respect of recourse matters;
• Review or draft administrative directives and other internal legislation;
• Draft or review drafts of memoranda of understanding and other forms of agreement to be entered into by the Technical Secretariat relating to (1) arrangements for activities to be conducted by the Technical Secretariat (such as voluntary contributions agreements), (2) cooperation/coordination with other international organisations, and (3) the supply of goods and services;
• As instructed by the Director-General, conduct investigations, or provide support and advice to investigations, into alleged misconduct or other alleged violations of the OPCW’s regulations and rules and administrative instructions;
• Upon appointment by the Director-General, or as delegated by the Legal Adviser, serve on internal advisory bodies and committees.

2. PROVISION OF LEGAL ADVICE ON THE IMPLEMENTATION OF THE CONVENTION:

• Draft legal opinions on issues related to the implementation of the Convention as requested by the Office of the Director-General, the Policy-Making Organs, or their subsidiary bodies;
• Analyse and provide legal advice on the implementation and application of the Convention’s verification regime, as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat;
• Review and assist in the negotiation of agreements with Member States relating to the implementation of the CWC verification regime and on the privileges and immunities of the OPCW;
• Represent the Office of the Legal Adviser in OPCW training courses and deliver lectures to the representatives of the Member States and the public on legal aspects of the CWC;
• Render legal advice during, and prepare documents for, consultations between Member States.

3. PROVISION OF LEGAL SUPPORT FOR GENERAL ADMINISTRATIVE AND OPERATIONAL ACTIVITIES OF THE OFFICE OF THE LEGAL ADVISER:  3. 

• Draft or review drafts of miscellaneous reports and correspondence of a legal nature, as required;
• Serve as panel member in the recruitment of staff for the Office of the Legal Adviser;
• Direct, provide training, supervise, and review the work of staff at lower levels and, as required, serve as First Reporting Officer for the purposes of performance appraisal.

4. PERFORM OTHER DUTIES AS REQUIRED.

RECRUITING PROFILE 

• Education (Qualifications):
• Essential: 

• An advanced university degree in Law is essential. A first level university degree in law with at least nine years relevant experience may be accepted in lieu of the advanced university degree.

• Experience:        
• Essential: 

• At least seven years of progressively responsible experience in international organisations, government service, and/or private legal practice (or nine years with a first level university degree in law).

• Desirable:
• Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.

Skills and Abilities:

• Excellent communication skills – both written and oral; and good negotiation skills;
• Excellent legal drafting skills;
• Strong analytical skills and proficiency in legal research;
• Leadership skills, maturity, and good judgement; 
• Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines; 
• Flexibility and problem solving skills;
• Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

Language Requirements:

• Fluency in English and the ability to conduct negotiations in English are essential;
• A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Communications Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Communications Assistant performs the following duties; 

RESPONSIBILITIES

Under the direct supervision of the Communications Officer (F0248) the post holder will:

Maintain Global Situational Awareness and support deployed Inspection Teams 

• Act as Single point of contact and support for all Inspection Teams deployed on a 24/7 basis 
• Track Inspection Teams deployed worldwide and monitor security situation in the area of deployment.
• Monitor various sources and news feeds.
• Update common operational awareness overview
• Gather Information using predefined techniques and tools as tasked on a case by case basis
• Report relevant incidents to Supervisor and preparing of brief summaries

Provides operational communications support to the Situation Centre (SitCen)

• Transmit and receive messages via Satcom., Tel & fax and Internet E-mail. Maintain SitCen records and operational logs.
• Under the direction of Communications Officer, support drafting Standard Operating Procedures for HQ communications operations, and for field deployment of the OPCW communications systems.
• Covering as necessary for the Duty Officer during absence from the Situation Centre. 
• Provide IT/IS support to the Situation Centre
• Programme secure communications equipment and perform crypto custodian management, assuring the integrity of the OPCW voice and data encryption equipment.
• Advise the Equipment Store on technical issues related to field communications.
• Immediately address and take corrective action on all communication equipment technical failures.
• Maintain and adhere to the Situation Centre established shift hand over procedures.
• Issue and receive materials and equipment required for mission activities
• Assist outgoing teams in the use of all OPCW communications equipment.

Provides operational communications support to the deployed Inspection Teams

• Commission satellite communications terminals (Inmarsat), hand held satellite devices (Iridium and Thuraya) and VHF/UHF radio networks for field deployment.
• Configure satellite transceivers for use with encrypted voice and data.
• Provide troubleshooting and telephone help desk support to Inspection Teams in the field.
• Participate in field missions that require technically proficient communications expertise
• Provide Level 1 support for OPCW communications equipment, encryption systems and Inspection Laptops.
• Prepare and handover confidential mission equipment for Inspections

Develop communications training programmes designed to meet the needs of Inspection Personnel

• Develop training objectives and course outlines for initial and refresher telecommunications training for inspection personnel in support of the OPCW's General Training Scheme.
• Develop course materials for use by the CBCP Cell.
• Present class lectures and lead practical demonstrations.
• Provide tutoring on an individual basis.
• Provide hands-on communication training for departing inspection teams.

Document archiving (Information Management): 

• Electronically archive communications with State Parties and deployed Inspection teams.
• Decide on the format of indexing these documents.
• Archive paper copies of communications with State Parties and deployed Inspection teams.
• Ensure Mission Status and handover documents are always updated with most recent information.

Operational Information (OP-Info)

• Receive and disseminate OP-Info to the relevant recipients in the TS
• Participate in keeping up-to-date electronic and paper database on operational contact information.
• Participate in keeping the OP-Info contact information, the email system and fax server up-to-date

Any other duties as deemed necessary for the post

RECRUITING PROFILE 

Education (Qualifications):

• Essential: High School Diploma or equivalent Diploma of higher Secondary Education

Desirable: 

• Additional training and experience in the following fields of technology desirable: 
  1. Satellite and radio communication
  2. IT-Networks 
  3. GPS tracking and GIS systems
  4. Encryption systems

• Additional professional administration training desirable.

Experience:  

Essential: 

• At least four years of professional experience in operational context; 

• Experience in support of customers and field teams remotely

• Experience working in confidential environments. 

Desirable: 

• Experience in using computerised administration systems.
• Experience in field deployments and working in hostile environments

Skills and Abilities (Key competencies)

• Solid computer skills, including ability to produce reports and background material;
• Proven ability to write in a clear and concise manner and to communicate effectively;
• Good organisational skills, proactive mentality, with a strong sense of urgency
• Ability to work in a focussed and precise manner; 
• Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Open minded and willing to take on additional duties in a spirit of continuous learning and development; 
• Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters;  
• Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;

Other Skills:

• Tact, discretion and accuracy; 
• Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 
• Initiative and willingness to learn new skills.

Flexibility to be able and willing to move to different posts within the organisation, often at short notice.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting directly to the Chef de Cabinet in the Office of the Director General (ODG), the incumbent leads OPCW-EU project coordination across the Organisation, providing outreach, advice, oversight, and reporting related to the development and implementation of major programmatic activities financed from EU voluntary funding provided in accordance with the Decision of the EU Council, in close cooperation with BFB and Programme Managers.

Coordination

Coordinates cooperation between the European Union (EU) and the OPCW, with lead responsibility for the management of multi-million Euro EU voluntary contributions, including all programmes related to the financing of the future OPCW Centre for Chemistry and Technology.

Analyses OPCW funding requirements in view of EU project funding policies and objectives with a view to optimizing opportunities for OPCW-EU cooperation.

Fosters strong working relations with relevant EU Institutions and their officials and representatives in Brussels and The Hague. 

Advice

Provides holistic, cross-cutting advice to ODG and Programme Managers on EU voluntary contribution issues, including funding options.

Guides and supports Programme Managers in the formulation of EU project proposals, including budgets, and in reporting on project activities and outcomes.

Negotiation

Conducts funding negotiations with the EU, including at senior levels, and prepares supporting presentations to the EU, OPCW senior management and internal/external stakeholders.

Prepares (standard) agreements with the donor, working closely with LAO and BFB.

Oversight

Manages and maintains oversight of EU voluntary contributions.

Working closely with BFB, monitors the receipt of EU voluntary contributions to ensure consistency with the relevant donor agreements.

Assures the timely and sufficient release of budgetary allotments related to EU voluntary contributions.

Ensures OPCW compliance with EU expectations and requirements with regard to EU-funded projects.

Exercises oversight over activities related to the OPCW Centre for Chemistry and Technology funded by EU voluntary contributions.

Works closely with Programme Managers, BFB and Management on all matters pertaining to EU verification (audit) missions and internal and external audits pertaining to EU funding and projects. 

Reporting

Monitors the status of implementation of EU-funded projects and issues voluntary contribution (Trust Fund) financial status reports to ODG and Programme Managers to support decision-making.

Prepares timely reports identifying any deviations from the approved implementation plan to relevant Programme Managers and the EU donor.

Maintains the archive for project and budget related documents covering EU voluntary contributions, including for audit purposes.

Coordinating with relevant Programme Managers and BFB, prepares project interim and final reports for dissemination to the donor and the Director-General, in accordance with EU reporting deadlines.

Performs other duties relating to the EU, as requested by the Chief of Cabinet.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

An advanced degree in Engineering, Science and Technology, Business Administration, International Relations/Security, Public Administration, or related field.  A first level university degree or equivalent in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. Profound knowledge of EU decision-making, project management and funding processes.

Desirable:

Knowledge of financial management.

Knowledge of the Chemical Weapons Convention and activities of the OPCW.

Experience:  

Essential:   

At least ten years’ experience relating to programme management is essential, including activities related to the preparation of programme budgets and the preparation/assessment of project reports. Experience working in a multilateral environment is desirable, as is experience cooperating with the EU.

Skills and Abilities (key competencies): 

Proven strong leadership abilities, including the capacity to effectively lead processes cross-organisationally with vision and persuasion.

Demonstrated strong negotiation skills.

Knowledge of international organisations and their practices, in particular the EU and EU project management guidelines.

Proven knowledge of project management, results-based management and logical framework methodologies. 

Proven excellent communication skills (both verbal and written) and the ability to draft and edit presentational documents and reports (including financial reports).

Proven analytical skills with regard to analysing developments and trends and the ability to conceive and apply original ideas.

Flexibility, tact and discretion.

Knowledge of and familiarity with international treaties, specifically the Chemical Weapons Convention, is desirable.

Ability to work harmoniously with people in an international environment as well as maintain confidentiality.

Good computer skills (proficiency with MS Office Excel in particular).

Language Requirements:   

Fluency in English is essential.  

PRINCIPAL FUNCTIONS

The staff member will be responsible for the timely deployment of ICT hardware, software, and services, as well as implementation of various projects and tasks to support the OPCW business.

1. Provides 1^st and 2^nd  level IT support to OPCW staff (35%): Incident management - log and respond to IT related issues submitted by staff via Help Desk Issue Tracking tool; Resolve problems through own inspection, analysis and follow-through; Analysis of incidents for recording, classification, prioritization, resolution, escalation and closure; Problem management and resolution: troubleshoot reoccurring issues for root-cause and provide analysis; Escalation to ISB 3“ level Specialists - timely escalation of issues beyond the scope of 1° and 2™ level support; Initiate requests for warranty services from external providers on IT related equipment; Advise and prepare supplemental training to staff; Educate Staff on best ICT practices and OPCW ICT policy.
2. Operational Technical support to OPCW Staff in provisioning of new services (40%): Install and configure hardware/software for desktop PCs, laptops, printers, scanners, label printers; Establishment of accesses to business applications; Administration of network accounts and permissions (intranet, Internet, extranet); Administration of E-mail accounts, (Active Directory, Outlook); Troubleshoot network and PC related hardware; reconfigure PCs hardware components, reinstall software; Maintain ICT desktop infrastructure via the utilization of Altiris management system; Create reports for management on desktop infrastructure via Altiris management system; Provide back-up support for Network and Telecommunications Assistant for voice and video conferencing services.
3. Asset Inventory tracking and management (15%): Apply barcode labels to new equipment and enter all information into the database; Maintain an accurate database of IT hardware, software and contracts with all relevant information; Advise when stock equipment has reached minimum level requirements for replenishment; Maintain adequate stocks of consumables to support the OPCW requirements; Create new Categories and Equipment Types in Hardcat (Asset management tool) as required; Maintain Property Receipt Files for equipment issued to all staff members.; Maintain appropriate storage and security for the equipment that is not in current use; Perform an annual inventory of IT equipment and prepare all necessary inventory reports in accordance with the Administrative Directive on Non-Expendable Property; Prepare equipment for write-off by removing or obliterating all OPCW related markings, erasing hard drives, pallet all equipment and wrap to ensure safety; Document all equipment for presentation to the Property Survey Board for action. Remove all disposed items from the active database. Maintain adequate stocks of office supplies for ISB use.
4. Ongoing IT operations support activities include (10%): Organize new equipment distribution and rotation; Participate in annual upgrade of IT infrastructure, planning and deployment; Support for movement of IT equipment in office relocations/assignments; Participate in establishment of external site and support of infrastructure and users (Conference of State Parties); Setup of IT infrastructure followed by user support for special projects (Associate Program); Configuration and support of special systems (ABN-Amro, HSB, Travel); Provide set-up and support for ad-hoc requests for services related to meetings, trainings, recruitments (IT & AV).
5. Additional responsibilities: Takes good notice and complies with the OPCW confidentiality and security policies as well as Administrative Directives concerning OPCW IT Systems; Provide updates to Inventory Clerk in order to maintain a comprehensive inventory. 

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  High school diploma or equivalent diploma of higher secondary education. Supplemental training courses/technical certificates in information technology or other related field is desirable.

Experience: 

Essential:  A minimum of four years of progressively responsible experience in Information Technology related areas, preferably in an international organisation, preferably in an international organisation. 

-Working experience in administration, management and operation of Information Technology environment using Microsoft Operation Systems and MS Office Applications.

-Experience with Symantec Client Management Suite is desirable. Experience in maintaining tracking systems is desirable. Knowledge of ITIL framework would be an asset.

Certification required: Relevant Microsoft Certification is desirable; Comptia A+, ITIL foundation certification is an asset.

Skills and Abilities (key competencies):

1. Knowledge of Microsoft based operating systems;

2. Excellent analytical and problem solving skills;

3. Strong verbal and written communication skills with an emphasis on customer service;

4. Quick learner who is highly-adaptable, has a positive attitude, and stays organized.

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the Supervision of the Head of Inspection Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities and military installations world-wide as specified below:

General

•   To act in a professional manner and maintain the code of conduct at all times.
•   To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
•  To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.  
• To assist in the mission preparations, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 
•   To assist in preparation of NRMs, in accordance with the mission instruction issued by the Director General.
•   To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
•   To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
•   To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions. 
•   To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
•   To raise any issues that may require further attention during inspections.
•   To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

Execution of Articles IV and/or V inspections

• To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
• To monitor and verify the destruction of CW in CWDFs.
• To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.
• To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

Execution of Article VI inspections

In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:

• To participate in on-site sampling and analysis activities under Article VI verification regime.
• To perform chemical engineering evaluations.
• To review relevant plant site records.
• To perform mass balance calculations, when required.
• To participate and work in sub-teams and perform other activities as requested by the Inspection Team Leader.
• If required, to participate in other inspections under Article VI verification regime.

Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:

• To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.
• To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

• Particular Speciality Responsibilities:

1. Performs area reconnaissance and uses of all equipment associated with such activity.
2. Conducts collection of sample (including chain of custody).
3.  
4. Operates all OPCW approved chemical agent detection equipment.
5. Uses all OPCW approved chemical protective equipment.
6. Establishes and/or operates a decontamination line as required.

Support the effective operation and improvement of Inspectorate and other Divisions

• To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:

1. Provides support and participates in activities of other Inspectorate Cells, if required.
2. Assists in the development, review and implementation of training courses and programmes.
3. Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
4. Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.
5. Performs as the duty officer in the Operations Centre, when assigned.

Provides feedback on methods which may improve the cost effectiveness of the verification regime.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  An advanced university degree or equivalent in Analytical Chemistry or Chemistry, or relevant scientific discipline from a recognised institution;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

Required Certification (if applicable):  N/A

Experience:  

Essential:  

A minimum of five years of related experience with an advanced degree or seven years with a first level degree in a chemical laboratory within industry or a research institute (or military institute as alternative).

Desirable: 

• Knowledge and experience with the collection of samples, preparation and analysis of high-hazard chemicals, often under challenging conditions in higher risk theatres operation.
• Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies
• Experience of working with high-hazard materials; knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.
• Technical and practical expertise in GC-MS analysis, including chemical identification and chemical profiling.

Experience in peacekeeping in conflict zones or NRMs considered as an advantage.

Skills and Abilities (key competencies): 

• Task oriented focus.
• Good communication skills (especially factually oriented).
• Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
• Ability to adapt and develop to evolving circumstances and specialised situations.
• Aligns work with a broader team/organisational goals.
• Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
• Able to work in diverse environment and travel frequently.
• Possesses good computer skills.

Desirable: Leadership, Managerial and Negotiation expertise

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Under the Supervision of the  Head of Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV and/or V inspections at a wide variety of CW related installations world-wide as specified below:

General

• To act in a professional manner and maintain the code of conduct at all times.

• To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).

• To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.  To assist in the preparation for inspections, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 

• To assist in preparation of  (NRMs), in accordance with the mission instruction issued by the Director General.

• To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.

• To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.

• To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions. 

• To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.

• To raise any issues that may require further attention during inspections.

• To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

   

  Execution of Articles IV and/or V inspections

• To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical warfare agent (CWA) and the munition parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).

• To monitor and verify the destruction of CW in CWDFs.

• To assess the type, condition and other characteristics of the CW and inventory of all CW stored in Chemical Weapons Storage Facility (CWSF) within the systematic CWSF inspections.

• To assess type, condition, usability and other characteristics of the old CW (OCW) or abandoned CW (ACW).

• To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.

• To monitor and verify the destruction of abandoned CW (ACW) in abandoned Chemical Weapons Destruction Facility (ACWDF).

• To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

   

   

• Particular Speciality Responsibilities:

• Understands all the risks associated with different types of chemical agents, munitions, and explosives, and advises Inspection Team Leader with respect to the implementation of protective or other contamination control measures.

• Identifies chemical weapons and their features in order to verify declaration data during inspections.

• Uses OPCW approved chemical protective equipment.

• Determines the usability of old chemical munitions during Article IV(b) inspections.

• Operates OPCW approved chemical agent detection equipment during inspections.

• Performs all activities related to Non-Destructive Evaluation (NDE) as required, when assigned as NDE Operator. These activities may include::

• • Operates NDE equipment and evaluates the results of the NDE;

  • Completes separate NDE report as well as applicable sections in inspection report;

  • Resolves NDE issues including safety issues related to NDE (e.g., radioactive sources);

  • Makes recommendations to Inspection Team Leader based upon the NDE data;

  • Develops and modifies operating procedures for NDE equipment.

     

    Additionally, execution of Article VI inspections

    In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:

• To perform chemical engineering evaluations.

• To review relevant plant site records.

• To perform mass balance calculations, when required.

• To participate and work in sub-teams and perform other activities as requested by the Inspection Team Leader.

   

  Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW (NRMs):

• To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.

• To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

   

• Particular Speciality Responsibilities:

• Performs area reconnaissance and uses of all equipment associated with such activity.

• Conducts collection of sample (including chain of custody).

• Assesses of munitions and devices and making recommendations to the Inspection Team Leader concerning whether or not they are chemical weapons.

• Monitors Explosive safety during investigations involving items containing explosive hazards.

• Performs all activities related to Non-Destructive Evaluation (NDE).

• Operates all OPCW approved chemical agent detection equipment.

• Uses all OPCW approved chemical protective equipment.

• Establishes and/or operates a decontamination line as required.

   

  Support the effective operation and improvement of Inspectorate and other Divisions

• To carry out tasks within the Headquarters as designated by the Head of Cell. These tasks include, but are not limited to:

   

  • Provides support and participates in activities of other Inspectorate Cells, if required.

  • Assists in the development, review and implementation of training courses and programmes.

  • Assists the Head of Cell in the development and review of quality system documentation (SOP’s and WI’s).

  • Assists the Head of Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.

  • Performs as the duty officer in the Operations Centre, when assigned.

    Provides feedback on methods which may improve the cost effectiveness of the verification regime.

    RECRUITING PROFILE 

    Education (Qualifications):

    Essential:  An advanced university degree or equivalent in Chemistry or Chemical Engineering from a recognised institution with background in the field of chemical weapons, chemical defence and/or munitions;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. For ammunition experts the lack of a degree may be off-set with relevant certified training (e.g. military) together with an extensive technical background in the field of chemical weapons. 

     

    Required Certification (if applicable):  Yes, if certified training is used in lieu and place of a degree.

     

    Experience:  

    Essential:  

    A minimum of five years of related experience with an advanced degree or seven years with a first level degree with background in the field of chemical weapons, chemical defence and/or munitions. The lack of a degree may be off-set with other certified training (e.g. military) together with an extensive technical background in the field of chemical weapons and/or munitions, and a minimum of 11 years’ relevant experience. 

     

    Desirable: 

• Knowledge and experience with explosive safety, explosive ordnance disposal, and NDE are considered advantages.
• Certified training and experience in Health and Safety issues related to CBRN will be an asset.
• Additional qualifications in Chem-EOD is highly desirable.
• Experience in forensic sampling, and evidence evaluation typically gained in criminal investigation units, weapons intelligence teams, Counter-IED Task Forces or supporting agencies is highly desirable
• Additional certification or qualifications in toxicology or first responder are considered as an advantage.
• Experience in peacekeeping in conflict zones and NRMs considered as an advantage.

Skills and Abilities (key competencies): 

• Knowledge and proven skills in the following areas:
  • Certified experience and training in CW agents, CW - design and CW detection technology.
  • Certified training and experience in explosives, explosive safety, explosive ordnance disposal, and in conventional munitions design and safety.
  • Certified training and experience in the use of protective clothing and decontamination methods.
  • Certified training and experience in non-destructive evaluation (NDE) methods.
• Task oriented focus.
• Good communication skills (especially factually oriented).
• Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
• Ability to adapt and develop to evolving circumstances and specialised situations.
• Aligns work with a broader team/organisational goals.
• Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
• Possesses conflict management skills and ability to enhance the effectiveness of a team.
• Able to work in diverse environment and travel frequently.
• Possesses good computer skills.

Desirable: Leadership, Managerial and Negotiation expertise

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Working under the direct supervision of the Head HRB and in collaboration with the Head of Talent Management this post will undertake duties in the following four areas:

STAFF WELFARE

1. In collaboration with relevant offices, develop solutions to common workplace stressors affecting employee well-being and coordinate their implementation;
2. Advise managers upon request, with the aim at improving the working atmosphere in their branch or division and resolving problems of a work-related or personal nature that adversely affect job performance and productivity;
3. Assure, in conjunction with HSB, a continuum of services (referral, short-term supportive intervention) to individual staff members who present difficulty coping;
4. Conduct research on best practices and latest thinking in the area of staff well-being; and develop new ideas and projects to better support OPCW personnel’s well-being, engagement and productivity;
5. Maintaining full confidentiality of individual cases, advise The Head, HRB and the Director of Administration on systemic welfare issues, supported by relevant trend analysis and statistics;
6. Act as main reference point for the Gender Focal Points, engaging with and supporting them in advancing gender equality goals within the organisation as a major factor influencing staff welfare and a harmonious work environment.

PREVENTION OF, AND RESPONSE TO HARASSMENT AND SEXUAL HARASSMENT (SH)

1. Provide confidential guidance and advice to staff members who have experienced sexual harassment/harassment along with available options for addressing it;
2. Provide confidential guidance and advice to managers on how to address, manage and prevent sexual harassment/harassment;
3. Undertake actions, when appropriate and in consultation with the impacted staff member, to address the alleged sexual harassment/harassment, including discussing the matter with the alleged offender, witnesses, other impacted staff members, and management;
4. Identify, evaluate and anticipate systemic issues arising from individual cases and propose adequate solutions (e.g. best practices, policy development or update, trainings, coaching sessions) to prevent their repeated occurrence.
5. Support the Director of Administration in the development of annual reports containing an overview of preventive measures to ensure a harmonious work environment and to protect staff from harassment and other prohibited conduct, in addition to any assessment of such measures.

MANAGEMENT OF WORKPLACE CONFLICT

1. Handle cases of staff members and other personnel with a view to resolving any workplace concerns. Such handling of cases must be guided by a full understanding of the principles of confidentiality, neutrality and impartiality;
2. Provide confidential and impartial conflict prevention and conflict resolution services with a view to helping staff members resolve their issues without referral to higher levels or formal means, coordinating with the relevant stakeholders as necessary. When necessary, facilitate the negotiations of the parties involved as a third-party neutral;
3. Liaise with disputing parties to achieve solutions to workplace concerns, including identifying options for resolution of issues on an informal basis and provide conflict management and conflict prevention coaching sessions to managers and staff;
4. Provide conflict coaching with a view to helping staff resolve their issues without referral to higher levels or formal means;
5. Conduct informal fact-finding with the agreement of concerned staff for the creation of a reasonable base of understanding of the issues during internal mediation, for the only purpose of facilitating informal conflict resolution. The findings remain with the Staff Relations and Welfare Officer, unless differently decided by the concerned staff. In the informal fact-finding process, the Staff Relations and Welfare Officer can contact any relevant parties such as staff members who are directly involved in the case and/or staff members with knowledge of case-relevant context. Those parties may include, among others, peers, supervisors, human resources personnel and administrators;
6. Undertake shuttle diplomacy between staff and the respective parties involved, aiming for improved and direct communication or otherwise a better understanding of positions allowing to find mutually acceptable solutions.

TRAINING

1. Develop appropriate learning and training sessions and/or programmes, including the development of electronic and printed material, and deliver training/workshops on relevant issues for managers/supervisors and staff members, in collaboration with Talent Management; contribute to newly-hired staff members' and managers’ induction sessions;
2. Keep abreast of developments and new trends in the area of training and learning, within and outside the UN common system and import innovative training methodologies and solutions. Work closely with Talent Development team to strengthen organisational learning environment;
3. Monitor and evaluate the effectiveness of own training, learning and development activities to ensure the activities are effective;
4. In collaboration with Talent Development, identify forthcoming training requirements, and develop strategies to meet them.

RECRUITING PROFILE  

Education (Qualifications): An advanced degree in Human Resource Management, Conflict Resolution, Industrial Relations, Organisational/Industrial Psychology or related field.

Desirable: Diploma/Certificate in Counselling and/or workplace mediation

Essential: At least 5 years of professional experience of staff relations, human resources management, conflict resolution, or social sciences. 

-Experience providing training is required. 

-Experience with working in multicultural groups and an understanding of group dynamics in a multicultural and multilingual work environment

Skills and Abilities (key competencies): 

-Broad knowledge of employment relations and alternate dispute and conflict resolution mechanisms;

-Demonstrated professional competence in conflict resolution, seeking fair and equitable solutions to and prevention of employment related problems;

-Strong understanding of how implementation of organisational rules and policies affect staff welfare;

-Ability to assess complex problems and to advise staff members. Ability to communicate effectively;

-Respect for and understanding of diversity, including its impact on workplace issues and conflict and possible resolution;

-Ability to work in an international setting and operate effectively across organizational boundaries; Ability to network and maintain excellent relationships with a wide variety of partners and stakeholders;

-Demonstrable integrity and respect for confidentiality.

The Staff Relations and Welfare Officer works on the basis of the OPCW’s professional code of ethics within which professional integrity and confidentiality are among the highest requirements. Accordingly, this post is committed to take every reasonable step to safeguard the confidentiality of personnel’s sensitive information received during consultation.

Language Requirements:  Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

PRINCIPAL FUNCTIONS

Under the Supervision of the Head of Inspection Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities and military installations world-wide as specified below:

General

•   To act in a professional manner and maintain the code of conduct at all times.
•   To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
•   Ensure the health and safety of him/herself and colleagues is not compromised by action or lack of action of the post holder.  
• To assist in mission preparation, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 
• To assist in preparation of NRMs, in accordance with mission instruction issued by the Director General.
• To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
• To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
• To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as relevant policy documents and mission instructions. 
• To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
• To raise any issues that may require further attention during inspections.
• To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

Execution of Article IV or V inspections 

• To provide HS support to inspectors performing munition or CWA assessment during CWSF, OCW, CWPF and ACW inspections, as well NRMs.
• To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
• To monitor and verify the destruction of CW in CWDFs.
• To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

• Particular Speciality Responsibilities:
  1. Provides primary support and advice to Inspection Team Leader and Inspectorate personnel for health and safety issues related to inspection activity.
  2. Acts as an independent health and safety specialist assisting and advising the inspection team. 
  3. Develops, researches and completes preparation of health and safety plans for the conduct of specific inspections in the chemical weapons facilities inspected by OPCW.
  4. Reviews and analyses confidential information (e.g., declarations of state parties, facility agreements, previous inspection reports) and public information (e.g., literature and internet searches) to identify country and site-specific health and safety issues, including chemicals and chemical processes involved.
  5. Determines the specific requirements for medical, health and safety equipment, and pharmaceuticals to be taken on inspections.
  6. Reviews fitness certificates and medical history forms of the team members to prepare for and anticipate any issues.
  7. Prepares and executes pre- and post- inspection health and safety briefings with all of staff involved in verification and operational activities, with particular attention to health and safety matters, as well as the overall conduct of the inspection.
  8. Provides inspection specific health and safety advice to other sections within the Inspectorate and Chemical Demilitarisation divisions. 
  9. Monitors and oversees the health and safety requirement of inspectors in transit and on-site, advising the Inspection Team Leader on such matters.
  10. Reports on, evaluate and assess local medical facilities and services and pass this information by documenting in the relevant parts of the mission health and safety plan to the Health and Safety Branch.
  11. Provides routine assessment, treatment and management of inspector medical illness, injury, trauma and exposure to chemical weapons.
  12. Provides assessment, treatment and management of inspector medical emergencies.
  13. Co-ordinates the medical treatment of inspectors with national medical services or oversees the medical evacuation process, consulting with medical officers at headquarters.
  14. Implements an occupational hygiene, monitoring and detection plan on inspection sites using OPCW detection and monitoring equipment. Interpreting the detection and monitoring results and providing an assessment for the Inspection Team Leader.
  15. Supports NDE operations with emphasis on radiation safety.

Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:

• To maintain readiness for Non-routine missions, by means of participation in any training and exercises, when scheduled.
• To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.
• To provide expert evaluation of CW related medical casualties and ability to interview affected subjects competently. 

Particular Speciality Responsibilities:

1. Performs area reconnaissance and uses of all equipment associated with such activity.
2. Conducts collection of sample (including chain of custody).
3. Monitors Explosive safety during investigations involving items containing explosive hazards.
4. Operates all OPCW approved chemical agent detection equipment.
5. Uses all OPCW approved chemical protective equipment.
6. Establishes and/or operates a decontamination line as required.

Support to other inspections

• To provide Advanced Life Support medical/safety support during other inspections as required.

Support the effective operation and improvement of Inspectorate and other Divisions

• To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:

1. Provides support and participates in activities of other Inspectorate Cells, if required.
2. Assists in the development, review and implementation of training courses and programmes.
3. Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
4. Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell  as detailed in the PMAS.
5. Performs as the duty officer in the Operations Centre, when assigned.

Provides feedback on methods which may improve the cost effectiveness of the verification regime.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  An advanced university degree or equivalent in Health Sciences, or other closely related field  from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant certified training together with an extensive technical background. 

Required Certification (if applicable):  N/A

Experience:  

Essential:  

A minimum of five years of relevant experience with an advanced degree or seven years with a first level degree or eleven years with an equivalent or specialized training such as a paramedic, physician’s assistant, professional nursing or health and safety technician. Only candidates with recent hands-on pre-hospital or remote clinical experience with current valid registration will be considered.

Desirable:  

• Knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents);
• Experience in occupational health and safety matters (including radiation safety); 
• Military service with knowledge of munitions;
• Military or police service with experience in deployment to hostile environments;
• Experience in the conduct of forensic investigations. 

• Experience in peacekeeping in conflict zones or NRMs considered as an advantage.

Skills and Abilities (key competencies): 

• Task oriented focus.
• Good communication skills (especially factually oriented).
• Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
• Ability to adapt and develop to evolving circumstances and specialised situations.
• Aligns work with a broader team/organisational goals.
• Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
• Possesses conflict management skills and ability to enhance the effectiveness of a team.
• Able to work in diverse environment and travel frequently.
• Possesses good computer skills.

Desirable: Leadership, Managerial and Negotiation expertise

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

The Human Resources Branch provides service excellence to senior managers and staff in relation to Human Resources Management, policy and staff administration. The branch provides and sustains a quality human resource and workforce management framework to ensure the Secretariat can fulfil its strategic and operational objectives efficiently and effectively.

This is achieved through human resources support in workforce planning and recruitment of personnel, in integrated support to managers and staff members in relation to performance management, conflict and dispute resolution, and grievances and disciplinary cases and by administering the terms and conditions of appointments of the Secretariat’s workforce.

This post is responsible for the provision of a high quality administrative Talent Acquisition support services provided by the Talent Acquisition, under the Talent Management section within the Human Resources Branch.  

Under the supervision of the Head, Talent Acquisition (HTA) the following responsibilities will be undertaken by the post holder.

Recruitment and Selection (administrative)

Administratively support the recruitment processes in assigned areas of responsibility in accordance with and following the applicable legal framework of the OPCW and its associated Administrative Directives and current practices, to ensure a professional and smooth recruitment process from beginning to end for candidates, post owners and staff, this includes but is not limited to:

1. Maintain regular contact with post owners and confirm vacancies that need to be recruited to, as established by the HTA in the annual HRB recruitment plan set at the beginning of the year.

2. Provide current Job Descriptions (JD’s) or templates to the post owners to enable them to review these or to develop new JD’s for posts to be recruited to and ensure that all the criteria are met following established guidelines.

3. Facilitate the electronic approval of the publication, including drafting Vacancy Announcements in accordance with established practices and templates, based upon the applicable Job Description (JD), and in accordance with the provisions of the relevant AD on Recruitment & Selection propose a Selection Recommendation Panel to HTA and for approval by the DG or DDG as appropriate.

4. Conduct pre-screening of candidates against the minimum educational criteria and relevant work experience as stipulated in the JD to establish the long list for review by the Selection Recommendation Panel against the requirement of the post.

5. Administratively support the Panel through the process of the initial shortlisting of candidates, setting up and facilitating pre-recorded video interviews, administering the written tests, administering the shortlisting for interviews, and schedule the interviews.

6. Liaise with applicants and candidates throughout the recruitment and selection process and provide them with relevant information as appropriate

7. Completion of the interview process by preparing the necessary paperwork – including the interview assessments based upon the HR Representatives notes, and templated memorandum for the panel and the HTA to sign off for submission to the Appointing Official.

8. Following notification of the decision inform the candidates as appropriate.

9. Issue all correspondence using standard templates, including offer letters, emails.

10. Run standard template reports from the HRB reporting tools.

11. Maintain all necessary files either electronic or in paper format recording the recruitment processes undertaken within the OPCW.

12. As needed, in accordance with established practice and with the Administrative Directive on Recruitment and Selection, represent the Head, HRB as the HR Representative on a Selection Recommendation Panel for posts at the GS-4 Grade level or below.

13. Facilitate the initial steps of the coming on-board process of appointed candidates, by obtaining references, a medical clearance by the Health and Safety Branch, and a completed Background Check carried out by an external partner. 

Sourcing

Under the direct supervision of the Head, Talent Acquisition, sourcing responsibilities will include using various channels to look for potential candidates, contacting passive candidates and building talent pipelines for future hiring needs, this includes but is not limited to:

1. Partnering with recruiters and post owners to formulate effective sourcing strategies based upon the overall OPCW Sourcing guidelines and strategy.

2. Create social media content/campaigns for our outreach and sourcing efforts.  

3. Liaise with the Public Affairs Branch on the publication of social media content for our sourcing efforts.

4. Under the direction of the HTA, source top talent using recruiting tools and job boards.

5. Together with Public Affairs Branch, create inspiring content based upon agreed guidelines for our paid recruiting channels and manage them to ensure full effectiveness.

6. Research and propose to the HTA new channels and trends to attract top talent for consideration by the Head HRB.

7. Keep up to date on new industry trends in relation to sourcing, and – if needed - propose to the HTA for their consideration and further evaluation new solutions to the HTA to ensure relevance of the OPCW’s sourcing approach.

8. Monitor trends and developments in sourcing tools and technologies and utilise social media for sourcing and other marketing forums to drive traffic to our website.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  High school diploma or equivalent diploma of higher secondary education.

Experience:  

Essential:  

• At least three years of related experience, with one year in the area of talent acquisition/recruitment;
• Demonstrated experience in an administrative role;
• Experience with major job boards, and recruiting tools such as LinkedIn Recruiter; 
• Hands-on experience with sourcing techniques (e.g. recruiting on social platforms and crafting Boolean search strings);
• Experience with drafting social media campaigns to connect with potential applicants; 
• Demonstrated experience in a customer-servicing role.

Desirable: Previous work experience within an international organisation would be an asset.

Skills and Abilities (key competencies):

• Basic problem solving skills;

• Effective time-management abilities;

• Flexibility and ability to work steadily with several ongoing tasks;

• Very detail orientated;

• Tact, accuracy and discretion;

• Work independently following established rules and procedures;

• Solid verbal and written communication skills;

• Proven customer-service orientation, with a supportive communication style;

• Focus on collaborative team work within a supportive environment;

• Good interpersonal skills, and the proven ability to work harmoniously in a   multi-cultural environment;

•  Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets, databases as well as a working knowledge of an ERP or related HR systems.

   

  Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable

PRINCIPAL FUNCTIONS

1. Plans, manages, and controls the work programme and priorities of the Branch.  This includes performance management of staff members to ensure the quality of delivery of programme and individual objectives; plans, reviews and advises to the Director, ICA on the Branch’s budget to ensure maximum fiscal responsibility and efficacy; ensures the effective and timely implementation of capacity-building projects and activities relating to Article VII of the CWC, through effective project management and impact assessments; and acts in place of the Director of the Division, as delegated, to ensure proper financial and project management of divisional resources and programmes.  Ensures accurate and timely reporting to donors (both Member States and other organisations) on projects funded through voluntary contributions. 
2. Proposes specific standards for the selection and development of suitable projects for the Branch and plans and supervises the development and implementation of such programs aimed at assisting National Authorities of Member States in their work, including providing effective training for National Authority personnel; develops implementation tools such as databases, software or information packages; and plans and organises different types of workshops (with regional or thematic orientation) and other types of exchanges between National Authorities, and between them and OPCW (such as networks, bilateral exchanges and visits including on-site assistance by OPCW). 
3. Under delegated authority of the Director, International Cooperation and Assistance Division plans and supervises the implementation of the relevant decisions of the Conference of States Parties ; development of and providing guidance on the program content, supervising the logistical, financial and substantive preparations, directing and participating in the screening of applicants, supervising the actual program implementation and assessing its effectiveness. 
4. Identifies implementation support needs of States Parties, and plans and supervises the delivery of programmes either directly by OPCW or in conjunction with State Parties that offer assistance.  Also proposes and develops the concept of an integrated and results-based approach towards implementation support programmes and on that basis develops or contributes to policy guidance for Member States.  
5. Interacts and develops partnerships with other international organisations with similar objectives to those of OPCW to develop mutually beneficial programmes. 
6. Makes recommendations to ensure efficient and effective work procedures, improve or streamline operations, and/or meet goals and objectives. Plans and prepares to meet wide range of changing priorities.
7. Directs, and evaluates the work of the branch and direct reports in accomplishing assigned goals and objectives. Sets and evaluates overall performance objectives and accountable for overall performance of the branch staff.        Responsible for the overall work product and quality of the branch. Motivates and sets work example for staff. Provides advice, counsel, and relevant know-how, together with ongoing personal support and encouragement to staff of the branch with the aim of developing the branch into a high performing team;
8. Managing the staff of the Branch to ensure:

-the branch is correctly staffed and able to complete the planned programme of work;

-appropriate direction and guidance and holds staff accountable;

-cohesive team work, and

-necessary skills development and training in order to carry out the assigned tasks and provide staff development.

9. Other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  An advanced or first level University degree in law, public administration, political science, business management, or other relevant social science disciplines.

Experience: 

Essential:  A minimum of 10 years of experience (or a minimum of 12 years with a first level degree) in programme management, research, and public administration; Experience in capacity-building programs with national governments within an international context.  Experience in managing and leading a multi-cultural team at an international level. Experience in disarmament and/or international security fields a strong asset.   

Desirable: Prior experience in an international organisation or working within a treaty implementation program.

Skills and Abilities (key competencies):

1. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;

2. Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;

3. Demonstrated experience developing capacity-building and other training programs, and in mobilising resources and collaboration from donor states for such development programs;

4. Demonstrated leadership and management skills, including ability to think strategically and achieve results; 

5. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

6. Solid information technology skills including proficiency in Microsoft desktop packages; 

7. Knowledge of Results-Based Budgeting (RBB) and strong budgetary management experience;

8. Ability to ensure an effective work structure and environments to maximise productivity and achieve Section goals; 

9. Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;

10. Proven ability in managing people and establishing and maintaining effective working relationships with and among people of different national and cultural backgrounds.

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) 

PRINCIPAL FUNCTIONS

1. Direct, co-ordinate and control the Organisation’s language services (editing, translation, interpretation, and directly supporting services, including those provided in relation to OPCW Confidential Material), as well as the document issuance and dissemination services in languages other than English, through direct and indirect supervision, coordination of the diverse units of the Branch, and establishment of operative guidelines. (40%)
2. Take managerial and administrative action for the staffing and efficient functioning of the Branch, specifically through the selection, assignment, training, supervision, performance assessment and career development of staff, as well as through the preparation and justification of the Branch’s budgetary provisions and the effective and efficient use of allocated resources. (20%)
3. Monitor, through the Senior Linguists, the work of the language sections on a regular basis; and on an ongoing basis, through the Reference Assistant, the timely progress of all editing and translation work assigned to the Branch, ensuring in all cases, where appropriate, the maintenance of Confidentiality. (20%)
4. Advise other officers of the Secretariat as well as Members of Delegations on language practice; prepare documentation reports and correspondence on language and documentation policies and practice, and participate in meetings, both at headquarters and internationally, where these are discussed. (15%)
5. Substitute the Director of the Secretariat for the Policy-Making Organs, providing adequate advice and support to the Secretariat staff as well as Members of the Delegations on his or her behalf, as required during his or her absences, on all matters under the Director’s purview. (5%)

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  Advanced or bachelors university degree or equivalent qualification in languages (translation and interpretation) from an institution of equivalent status.

 Experience: 

Essential:  A minimum of 10 years of translation and interpretation experience (and 12 years with a First Level Degree), preferably within the United Nations system, 5 years of which should be leading and directing a multiple-language team.

Skills and Abilities (key competencies):

-Proven experience in translating and interpreting politically sensitive and highly specialised technical subjects;

-An understanding of international affairs. Thorough knowledge of the Chemical Weapons Convention is desirable, and a knowledge of related disarmament and technical issues is essential;

-Knowledge of operating procedures of an international organization based on application of its Rules of Procedure and/or other statutory documents;

-Computer literacy, including knowledge and ability to work with Windows-compatible word processing equipment;

-Proven ability to work effectively to meet deadlines while leading a team;

-Proven ability to set up ad-hoc language teams to provide linguistic services for events held both at and outside headquarters;

-Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;

-Ability to plan and organise;

-Proven capacity to assist staff in their career development;

-Initiative and problem-solving skills; and

-Tact, accuracy and respect for confidentiality.

Language Requirements:  

A fluent knowledge of English, which must be a working language, and a solid working knowledge of at least two of the other official languages (Arabic, Chinese, French, Russian, and Spanish).

PRINCIPAL FUNCTIONS

Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.

Under the supervision of the Legal Adviser, Principal Legal Officer, Senior Legal Officer and/or Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Legal Officer is responsible for the following;

1. Legal aspects of the CWC:

• Assists in the drafting of legal opinions on the interpretation and implementation of the Convention provisions and related decisions adopted by the policy-making organs;
• Represents LAO in OPCW training courses or lectures to the public, delivering presentations on legal aspects of the CWC. 

2. International agreements concluded by the Organisation: 

• Assists in the drafting, review, interpretation, and negotiation of international agreements, in particular bilateral agreements with States Parties such as voluntary contribution agreements and agreements concerning the Privileges and Immunities of the Organisation entered into pursuant to Article VIII of the CWC, including the Organisation’s Headquarters Agreement with the Kingdom of the Netherlands;
•  As Registrar of International Agreements, maintains and updates the International Agreements Registry in accordance with the Organisation’s procedures, including the relevant provisions of AD/ADM/08/Rev.1.

3. Contracts: Commercial and service matters:

• Reviews contracts for the purchase of goods and/or services to be concluded between OPCW and its vendors (for example, insurance policies, license agreements, maintenance contracts, lease agreements).

4. Administrative law of the Organisation:

• Drafts legal memoranda and legal opinions on personnel issues, including interpretation of the Staff Rules and Regulations and other internal legislation of the OPCW; and assists in preparing legal advice on cases in the internal justice system and before the ILOAT;
• Provides legal advice in relation to the confidentiality regime of the OPCW;
• Reviews draft administrative directives (ADM, FIN, or PER), information circulars, and other internal legislative instruments. 

5. General:

• Conducts research and provides general legal advice as necessary on diverse legal issues;
• Assists in updating the Organisation’s country profiles (i.e., backgrounders) with the relevant legal input;
• Represents the Legal Adviser, and/or serves as a member upon appointment by the Director-General, on various internal advisory bodies, such as the Joint Disciplinary Committee, the Committee on Contracts, and the Advisory Board on Compensation Claims; and provides, as requested, legal advice to such bodies;

6. PERFORM OTHER DUTIES AS REQUIRED.

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

• Advanced University degree in Law. A first level university degree in law in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

Experience:  

Essential: 

• At least two years of  progressively responsible experience in the practice of law in an international organisation, government department, law firm, or similar environment – with a focus on international, disarmament, administrative, and/or commercial legal matters. A first university degree in Law with four years of progressively responsible experience focusing on the above mentioned areas may be considered in lieu of the advanced university degree.

Desirable:

• Experience in the UN Common System or in the OPCW providing in-house counsel services

Skills and Abilities (key competencies): 

• Excellent communication skills – both written and oral; and good negotiation skills;
• Excellent legal drafting skills;
• Strong analytical skills and proficiency in legal research;
• Strong planning and organisational skills and ability to work under pressure of time and urgent deadlines; 
• Flexibility and problem solving skills;
• Discretion, tact, accuracy, and ability to work as a team with other colleagues;
• Good computer skills;
• Cultural sensitivity and ability to work in a multi-cultural environment.

Language Requirements:

Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

PRINCIPAL FUNCTIONS

Under the Supervision of the Director, External Relations, the incumbent is responsible for:

1.    To support and advise the Director-General, the Deputy Director-General and other senior OPCW officers through Director, External Relations in their interaction with representatives of States Parties and States not party, international organisations and other stakeholders on political messaging, policy coordination, including with preparation of policy speeches, statements or correspondence for the Senior Management;

2.    To promote the universality of  the Chemical Weapons Convention (CWC)  and to enhance participation in OPCW activities;

3.    To maintain strategic issue and country files for identifying major trends in international relations and analyse their impact on disarmament, international security and the Chemical Weapons Convention in particular;

4.    To develop and maintain productive relations and cooperation with States Parties, UN, other international organisations and stakeholders;

5.    To promote support for the goals of the CWC and bring awareness about the work of the OPCW and its relevance to international security;

6.    To follow the positions taken by individual States Parties or group of States Parties on policy matters and be able to provide analysis;

7.    To provide protocol services to the OPCW;

8.    To maintain directories and contact database of the OPCW and act as the depository of credentials of the Permanent Representatives to the OPCW and Representatives to the Policy Making Organs of the OPCW;

9.    To ensure the full implementation of the Headquarters Agreement with the host country and the entitled privileges and immunities granted to the OPCW and its staff members;

10. Coordinate the preparation of briefing material, background information, speaking notes and statements for the Director-General, Deputy Director-General and other senior OPCW officials, including opening statements at the sessions and meetings of the Executive Council, the Conference of the States Parties, and the Review Conference;

11. Develop strategies and projects aimed at promoting universality and awareness of the Convention in collaboration with other parts of the Secretariat, including senior management as well as with interested Member States;

12. Represent OPCW activities as required in meetings of other international organisations, and in other external meetings;

13. Conduct research in areas which are of direct relevance to the Convention and its implementation, including in such areas as arms control theory, developments in other arms control and disarmament treaties/organisations, regional and global security;

14. Ensures smooth functioning of the Branch and guides the work of the branch in accomplishing assigned goals and objectives and their execution for the effective and optimal engagement by the Senior Management with visiting dignitaries;

15. Act as the spokesperson in spokesperson’s absence or as required;

16. As branch head, provides the necessary management of staff within the branch, ensuring that all staff function to their potential and achieve objectives set for both individual staff and the team as a whole.

17. Completion of all necessary elements of the OPCW performance management process to time and the required standards;

18. Coach and develop and motivate staff on an ongoing basis providing feedback and opportunities to develop;

19. To provide opportunities for staff to innovate and develop the service provided by the Finance branch;

20. To manage attendance of staff to achieve optimal results;

21. Perform other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  An advanced degree in Political Science, International Relations, Business Administration or related area. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced degree.

Experience: 

Essential:  At least 10 years of relevant and progressively responsible experience in government, international organisations or inter-governmental agencies.

 Skills and Abilities (key competencies):

1.    Strong writing skills;

2.    Ability to articulate complex ideas;

3.    An in-depth understanding of the challenges, opportunities and limitations of multilateral diplomacy     especially in the area of disarmament and non-proliferation;

4.    Proven record of building and managing teams and  creating an enabling work environment, including ability  to effectively supervise, mentor, train, develop and evaluate staff;

5.    Excellent and proven planning, organisational, coordination, negotiation and problem solving skills;

6.    Strong analytical and conceptual skills;

7.    Excellent interpersonal, presentation and communication skills;

8.    Flexibility and ability to work under pressure;

9.    Computer literacy (MS Office software applications);

10. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) 

ASSOCIATE PROGRAMME AND BUDGET OFFICER P-1

COMPLETE OUTLINE

 PRINCIPAL FUNCTIONS

Under the guidance and direction of the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Associate Programme and Budget Officer performs the following duties:

• Assists with the oversight of voluntary contributions and provides with the Senior Programme and Budget officer holistic, cross-cutting advice to Programme Managers and programme staff on voluntary contribution issues, including funding options;
• Advises and assists Programme Managers in the formulation of project proposals, including budgets;
• Conducts with the Senior Programme and Budget officer funding negotiations and prepares (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
• Organises meetings with the responsible Programme Managers and staff to schedule and plan the implementation of projects funded by extra-budgetary contributions;
• Working closely with the Accounts and Reporting Section and Treasury to monitor the receipt of voluntary contributions to ensure consistency with donor agreements;
• Assures the timely and sufficient release of budgetary allotments related to voluntary contributions;
• Monitors the status of implementation of the projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
• Reports on time any deviations from the implementation plan to the Senior Programme and Budget officer and to relevant Programme Managers and donors;
• Maintains the archive for project and budget related documents covering voluntary contributions;
• Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
• Performs any other duties, as requested by the Senior Programme and Budget Officer.

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

• An advanced degree; or a first level university degree with qualifying experience (minimum 2 years)  in Business Administration, Finance, Management, Public Administration or related area; equivalent specialised training combined with 6 years practical experience may also be considered in lieu of a first degree;
• Practical knowledge of the principles of programme and budget planning and management, and proven experience developing programme and extra-budgetary project plans and proposals; 
• Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.

Desirable: Knowledge of internal control frameworks.

Experience:  

Essential: 

• Progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment. 
• Experience in  programme and project planning, notably related to extra-budgetary resource management;

Desirable:  

• Experience in the use of computerised accounting and ERP systems would be an advantage;
• Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.

Skills and Abilities:

• Ability to draft project proposal and programme plans;
• Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach; 
• Proven planning, organisational, coordination, negotiation and problem-solving skills;
• Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 
• Ability to develop and implement policies and procedures related to extra-budgetary resources;
• Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel; 
• Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
• Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds. 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

PRINCIPAL FUNCTIONS

Reporting to the OSP Director and/or OSP Officers and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Project Assistant performs the following duties; 

RESPONSIBILITIES

Under the supervision of the OSP Director the post holder will:

Provides administrative assistance to the OSP in the implementation of its projects and activities

- Assists in the overall implementation of OSP programmes and activities on schedule;

- Drafts official communication and correspondence for the organization of OSP projects and activities;

- Maintains files and office records of OSP programmes and activities;

- Develops and keeps up-to-date a data base for tracking and evaluation of projects;

- Assists in the preparation of presentations;

- Raises requisitions for the acquisition of goods and services for programmes as needed;

- Liaises with the relevant internal branches/unit and external stakeholders for the implementation of OSP projects and activities.

Assists the SAB and ABEO in the organization and conduct of meetings and workshops and other subsidiary bodies, as required

- Prepares travel and MFA-related/visa arrangements for SAB and ABEO members and participants of meetings and workshops as needed;

- Drafts letters and official communications on behalf of the Secretaries to the SAB and to the ABEO and the Chairs to the SAB and of the ABEO, and regular correspondence related to SAB and ABEO meetings and workshops;

- Provides logistical support to the Secretaries to the SAB and to the ABEO and to SAB and ABEO members during the preparations and conduct of meeting and workshops;

- Assists the preparation and issuance of documents for SAB and ABEO meetings (background material, invitations, agendas and informative material);

- Obligates budget for SAB and ABEO activities, reviews and makes budget revisions as needed and track expenditures of SAB and ABEO activities and other subsidiary bodies and working groups;

- Makes payments (e.g. DSA, TE, travel) to SAB and ABEO members, invited experts and external suppliers (e.g. conference services, equipment, hotel) during relevant meetings and workshops;

- Prepares financial reports, conciliates invoices and financial documentation of SAB and ABEO and other OSP activities and follows up financial clearance;

- Liaises with host co-organisers and external suppliers for the provision of goods and services (e.g. conference venue, catering, equipment) for SAB and ABEO meetings and workshops in headquarters and abroad;

- Monitors expenditure of SAB and ABEO budget and Trust Funds;

- Gathers documentation and information needed for the issuance of official documentation for newly appointed SAB and ABEO members (e.g. MFA cards);

- Liaises with internal branches/units for the organisation of SAB and ABEO activities (e.g. FIN. PVB, BUD, visa, TU, PMO, etc.).

- Provides in room meeting support for SAB, ABEO and related meetings as necessary.

- Provides equivalent support to other subsidiary bodies and working groups as necessary.

Assists OSP Director and OSP Officers in maintaining contacts with outside organisations and subsidiary bodies (e.g. Scientific Advisory Board, Advisory Board on Education and Outreach and various open-ended and temporary working groups facilitated by the OSP)

- Drafts and formats official documents and correspondence in accordance with the correspondence manual;

- Reviews written correspondence, forms, documents for completeness and prepares final version for signature or transmission;

- Provides the OSP Director with background information concerning relevant documents including Executive Council documents prior to EC Sessions and meetings;

- Assists OSP Director and OSP Officers in the preparation of presentations;

- Makes arrangements in headquarters for the reservation of conference rooms and other facilities (e.g. catering, equipment) for OSP meetings with external stakeholders;

- Edits, formats and processes in cooperation with PMO official TS documents for publication in the external server for States Parties;

- Liaises with external interlocutors for the coordination and following-up of implementation of agreements (e.g. National Authorities, Permanent Representations, etc.).

Manages OSP Office

Tracks, maintains and co-ordinates the official business schedule for OSP;

1. Assists with arrangement of training and business trips;
2. Follows-up incoming correspondence which requires action;
3. Follows-up outgoing correspondence which requires signatures of other branches involved.

Supports updating the OSP website; and

Performs any other duties, as assigned.

RECRUITING PROFILE 

Education (Qualifications):

• Essential: High School Diploma or equivalent Diploma of higher Secondary Education.

• Desirable: Training and experience of project management and implementation.

Experience:  

Essential:

• Minimum of four years of progressively responsible and related experience;
• Previous administrative experience within an international organisation would be a strong asset.

Skills and Abilities (Key competencies)

• Proven ability in organising and coordinating international meetings and workshops;
• Significant skills in computer literacy: MS Office, Spreadsheets programs, Presentations; 
• Excellent communication (spoken and written) skills, including ability to draft meeting minutes;
• Personal qualities should include tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment;
• Strong analytical and problem solving skills;
• Strong planning and organisational skills;
• Ability to work independently with minimal supervision.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Complete Job Outline

Principal Functions

Under the supervision of the Director-General through the Chief of Cabinet and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Office of Confidentiality and Security is responsible for the following duties:

1. Acts as the Organisation's Principal Security Advisor (PSA) with direct access and accountability to the Director-General. Acts as the Organisation's Principal Investigative Officer (PIO) for security and disciplinary matters and is the Organisation's Chief Fire Officer (CFO). Acts as the Organisation's security advisor.
2. Develops and manages the implementation of the confidentiality and security framework within which the organisation operates in accordance with the Confidentiality Annex to the Chemical Weapons Convention (CWC), the OPCW Policy on Confidentiality (OPOC), the OPCW's Manual of Confidentiality Procedure (MCP), Standard Operating Instructions (SOPs), Working Instructions (WIs) and appropriate applicable international security standards.
3. Manages the Operations Security Section (OSS) and the Confidentiality and Information Security Section (CISS) of the OCS.
4. Prepares and implements management plans for the OCS. Ensures that priorities within each section are reflected in the plans and that work is carried out accordingly.
5. Evaluates and supervises the performance of the OCS Sections and Section Heads.
6. Oversees the preparation of job descriptions and Vacancy Notices for new posts within the OCS, ensuring competent OCS staff members are provided for interviews of candidates for jobs within the OCS.
7. Co-ordinates preparation of, adopts and supervises implementation of plans to ensure the confidentiality and integrity of the data/information held by the OPCW, both classified and unclassified, in electronic and hard-copy format.
8. Prepares and oversees the implementation of Security Operating Procedures (SOPs) and Working Instructions (WIs) to ensure the confidentiality, integrity, reliability and availability of confidential and unclassified OPCW data.
9. Devises working mechanisms to maintain/improve the efficiency and effectiveness of the OPCW confidentiality regime whenever new technologies allow/require or new working methods/procedures are devised by the Secretariat. Drafts related amendments to the Confidentiality Policy and MCP to ensure the confidentiality, integrity and availability of confidential OPCW data.
10. Directs development of technical and procedural methods to ensure the confidentiality, integrity and availability of confidential OPCW data.
11. Supervises and implements the operational protective security regime of the OPCW Headquarters and OPCW Laboratory at Rijswijk.
12. Advises the Office of the Director-General on all security related issues with regard to the ongoing ChemTech Centre project and its implementation, seats on relevant internal bodies and liaises with relevant internal and external stakeholders as appropriate.
13. Ensures that the OCS provides the Organisation with robust investigative, confidentiality and information security capabilities for contingency operations and special missions in both the support and deployed roles as necessary. This may include deployment on missions and contingency operations as required.
14. Ensures that the OCS provides the Organisation with geo-spatial and geo-information capabilities to support contingency operations and special missions.
15. Acts as the OPCW Security Focal Point (SFP) for contingency operations and special missions.
16. Supervises the implementation of security training and awareness programmes in Confidentiality and Security for the Secretariat's staff, travel security and fire safety.
17. Represents the OPCW Secretariat in all external, security-related forums and acts as liaison with all United Nations (UN) and host-nation security agencies in order to better provide for the security and safety of OPCW staff in The Hague, whilst on missions and whilst travelling on official business on behalf of the Organisation. Serves as the UN Security Focal Point (SFP) for the OPCW and as a member of the UN Security Management Team (SMT) for The Netherlands within the United Nations Security Management System.
18. Represents the OPCW on the UN Inter-Agency Security Management Network (IASMN) and the Netherlands International Security Forum (NISF).
19. Liaises regularly with relevant host-nation security/intelligence agencies as well as national/local police on all matters affecting the security of the OPCW and its staff/operations.
20. Liaises regularly with security directors of other International Organisations based in The Hague and the Netherlands and liaises regularly with the Central Security Coordinator (CSC) of the International Atomic Energy Authority (IAEA).
21. Prepares data and recommendations for the budget of the OCS.
22. Ensures that OCS has the resources necessary to complete its mission.
23. Assesses from Budget Status Reports the current underspend/overspend of the Office and takes corrective action as necessary.
24. Requests and justifies budget obligations for new posts and all security-related projects/initiatives.
25. Oversees the preparation of event-specific plans and related budget requirements for the execution of special tasks: VIP Visits, Executive Council Meetings and the Conference of the States Parties.
26. Acts as the Head of secretarial support to the Confidentiality Commission (CC) acting as the Secretariat's primary point of contact for the Confidentiality Commission.
27. Ensures proper administrative and secretarial support for the Commission as required.

Knowledge and Experience

Education

Essential

Advanced university degree (masters or equivalent) in Corporate Security Management, Security Risk Management, Policing and Security Management, Information Security or Business Administration with specialisation in security matters. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 16 years) may be accepted in lieu of a university degree.

Desirable

• Completion of a military senior service command and staff college or police academy or equivalent
• ASIS certification (or equivalent) and/or membership of a national security institute

Experience

Essential

• Minimum of 10 years of progressively responsible and recent related managerial experience in the security profession, routinely dealing with security/confidentiality/CIS Security issues, preferably in an international or governmental organisation.
• Significant experience supervising all aspects of security operations.
• Substantial experience in the implementation and supervision of confidentiality/security policies.
• Personal experience with the conduct of security surveys/audits and risk management programmes.
• Experience in the design, implementation and supervision of secure environments and information processing systems.
• Extensive experience in a senior security management position of a UN agency/International Organisation may be considered in lieu.

Desirable

• Personal experience in supervising the conduct of security, confidentiality, fraud and forensics investigations.
• Personal experience of contingency operations and/or deployed security activities. Personal experience in supervising or implementing fire safety programmes.
• Personal experience of managing financial budgets.

Skills and Abilities (key competencies)

• Extensive knowledge of all aspects of operational, protective, electronic and information security management in the private or public sector.
• Excellent communication and presentation skills, and the ability to draft, edit, and present documents and concepts in the English language.
• Good conceptualisation, managerial and negotiation skills, coupled with tact, diplomacy and good judgement when dealing with a diverse group of staff members in a sensitive working environment and international/diplomatic community are essential.

Language

Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

PRINCIPAL FUNCTIONS

Under the supervision of the Director, PMO and Head, Language Services, the incumbent is responsible for:

1.    As the final authority for the specific official language in the OPCW, plan, organise, supervise and monitor interpretation, translation and revision work and terminology research within that language section including contractual translations. Allocate work to the section staff, assign staff to specific duties and control the quality and quantity of output;

2.    Formulate and develop guidelines governing the work of that language section;

3.    Revise and/or translate texts of highly sensitive political, confidential or technically complex nature, provide simultaneous and/or consecutive interpretation services;

4.    Advise on language matters to Secretariat staff and relevant delegations and make authoritative language determinations in that language; 

5.    Evaluate the performance of staff within the section and ensure the best use of their knowledge and experience. Recommend action on personnel, budgetary, procedural and other matters relevant to the efficient functioning of the section. Liaise with relevant OPCW units on the provision of linguistic services; 

6.    Strictly comply with the OPCW confidentiality regime and other relevant policy documents;

7.    Perform other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:   You should have an advanced degree or equivalent qualification in a relevant language discipline (translation and interpretation) from a university or institution of equivalent status. A first level university degree in combination with qualifying experience (minimum 9 years) in the field of translation and interpretation may be accepted in lieu of the advanced university degree.

Experience: 

Essential:  Make sure you have at least 7 years (with an advanced university degree) or 9 years (with a first level university degree) of continuous translation and interpretation experience, preferably within the United Nations System.

Skills and Abilities (key competencies):

1.    Thorough knowledge of the Chemical Weapons Convention and related disarmament and technical issues as well as an understanding of international affairs is desirable;

2.    Effective management skills, with good planning and team building capacities;

3.    Tact and discretion, particularly the ability to work within a confidentiality regime and a diplomatic environment;

4.     Knowledge and ability to work with word processing equipment (Windows-compatible programmes);

5.     Knowledge and ability to translate and interpret highly specialised technical subjects.

Language Requirements:  

A perfect command of the specific official language, which must be a first working language. An excellent knowledge of English and one other language of the Organisation (Chinese, French, Russian, Spanish) is also required. Knowledge of additional languages is desirable.

PRINCIPAL FUNCTIONS

Under the supervision of the Head of Procurement and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality the post holder will perform the following duties;

• Plan and manage all contractual and procurement aspects of a procurement project; establish and maintain work programmes and schedules for contracts to be established.

• Assist the Supervisor with checking “Requisitions” received from branches/divisions for completeness and compliance with OPCW Rules and Regulations and adequacy of the goods, services and related procurement and contract specifications. Seek clarification from and provide guidance to requestors in particular with regard to insufficient specifications. 

• Preparation and distribution of solicitation (RFQs, ITBs and RFPs), coordinate requests for clarification and follow-up on the replies. 

• Analyse and evaluate all commercial aspects of bids. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process.  Preparing commercial evaluations and recommending best value for money suppliers. Preparing submissions to the Committee on Contract. 

• Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers. Verify and sign contractual agreements in the absence of the Head Procurement and authenticate higher value contracts for subsequent signature by the appropriate senior management. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) for legal advice on contracts.

• Assist the Supervisor with keeping the schedule of contract renewals including follow-up with branches. Liaise with Heads of Branches (HOB) and branch staff through written or oral advice on day-to-day procurement matters and procedures, and assist in the development of specifications for their procurement needs. Identify and provide recommendations to HOB(s) on ways of developing the optimum type of contract which best meets their requirements. 

• Address budgetary and contractual discrepancies in collaboration with BFB officers, HOBs, and when judged necessary the Supervisor and/or LAO. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit.  

• Represent the Procurement Office in cases which require contractual/procurement advice, in particular larger projects.

• Keep abreast of new developments in the field of Procurement. Actively seek to improve programmes or services and take an interest in new ideas and new ways of doing things. 

• Maintain templates and recommend to the Supervisor enhancements. Liaise with responsible officers within Information Services Branch (ISB) to adapt SharePoint to meet the needs for procurement. Secure overall proper recording and filing for reference purpose and audits. 

• Deputise for the Supervisor and when necessary and act as Secretary to the Committee on Contracts during his/her absence. 

• Performs other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree preferably in Accounting, Finance, Business Administration, Commerce, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 4 years) in these areas may be accepted in lieu of the advanced university degree. 

Desirable: University degree or qualification in Law.

Required Certification: Additional study or training or a recognised qualification in procurement is preferred.

Experience:  

Essential: At least 2 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers and drafting commercial contracts preferably within an International Organisation or Non-Governmental Organisation or national government.  Where only a first degree is held, at least 4 years’ experience as noted above is required.

Desirable: Experience in drafting commercial contracts.

Skills and Abilities: (key competencies):

• Strong negotiation and persuasion skills;
• Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;
• Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;
• Good knowledge of sources of supply, market trends and pricing;
• Sound judgement in applying expertise to resolve issues;
• Ability to motivate and provide technical guidance to subordinates and new staff;
• Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
• Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;

• Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;
• Computer literacy including proficiency in MS Office and basic knowledge of SharePoint.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Complete Job Outline

Principal Functions

Reporting to the Head, Industry Verification Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, each Senior Industry Officer will have the following primary responsibilities, and one or more in a back-up capacity, as indicated in sections 2 and 3:

• Accessing all declarations and other documentation relevant to the inspection site using the SCN (Secure Critical Network) and/or hard copies from the Secure Archives;
• Evaluating the declared information and deciding on whether the chemicals are scheduled, and thresholds are appropriate for inspection;
• Deciding the requirement for number of inspectors for specific mission;
• Reviewing the Draft Warning Order prepared by the Inspectorate, negotiating any changes necessary and recommending the Draft Warning Order to Head IVB;
• Drafting of the Inspection Mandate on the SCN using the Mandates Workflow, arranging for translation as necessary, obtaining approval from VER Management; and submitting it for signature of the Director-General;
• Briefing the IT on technical, treaty-related and policy issues in relation to the inspection, emphasizing special features of the plant site/facility and advising the IT in its preparation for the inspection;
• Populate the Mission Folder with signed Inspection Mandate, declarations, previous inspection reports and other relevant documents and send it to the IT Leader;
• Monitoring the on-site progress of the inspection through Situation Reports and telephone contact;
• Guiding and advising the IT while on-site to meet its mandate and to resolve all problematic issues during the mission. Record and share the discussions with the IT;
• Debriefing the IT upon its return to The Hague on technical, treaty-related and/or policy issues;
• Advising on issues requiring further attention, uncertainties and/or possible violations of provisions of the Convention and guiding the IT in converting the Preliminary Findings Report into the FIR within the timelines of the Convention. This guidance is a quality assurance function that normalizes the conclusions of inspections against one another;
• Deciding on which issues, if any, are to be brought to the attention of top management in relation to the inspection (memorandum to the Director-General);
• Drafting the letter to the inspected State Party on the inspection. This supporting documentation, including the memorandum to the Director-General, is the "bottom line" assessment of the inspection in terms of technical, treaty compliance and policy issues, which includes recommendations for specific actions for the Director-General's consideration;
• Obtaining approval from VER Management for the signed FIR and the supporting documentation according to the relevant SOP;
• Reviewing the Risk Assessment for Schedule 1 facilities and Schedule 2 plant sites performed by the IT;
• Communicating and meeting with the inspected State Party representatives to resolve issues requiring further attention (IRFA) and/or uncertainties arising from an inspection; making recommendations to management in relation to such issues;
• Drafting closure correspondence for inspections not closed with the FIR (through the relevant SCN workflow), after the resolution of the IRFAs and taking into account the FIR, comments received from the inspected State Party and any amendments to declarations arising from the inspection findings;
• Participating in Technical Visits to States Parties resulting from inspection activities;
• Negotiating to conclude or update Facility Agreements with the States Parties;
• Acting as Chief Technical Planning Officer when assigned in the case of challenge inspections at industrial facilities.

• Developing, supporting and implementing a consistent verification regime at chemical weapons production facilities (CWPF) and at chemical weapons destruction facilities (CWDF) in support to CDB when needed.

• Making recommendations and advising Management on chemistry and industry-related technical issues on the basis of acquired expertise;
• Making recommendations and advising Management on treaty compliance and/or policy matters to facilitate the political decision-taking process;
• Creating and maintaining selected industry-related databases;
• Selecting plant sites and facilities declared under Article VI of the Convention for the medium-term inspection plan and preparing and updating the schedule of inspections to be carried out at these sites;
• Drafting Verification 's contribution to the Verification Implementation Reports and the Annual Budget;
• Writing papers on industry-related and Convention-related subjects for briefing of or use by Management'
• Advising and making recommendations to representatives of States Parties, Industry Associations, individual industrial companies and/or groups, NGOs and other outside organizations on industry-related and Convention-related subjects;
• Developing SOPs, guidelines and other working procedures related to the activities of the Branch and Division'
• Making recommendations on the implementation of the OPCW Confidentiality Regime on the basis of practical experience in working in the Security Critical Area.
• Acting as Branch Head when designated to do so;
• Serving on various Secretariat Committees and/or Councils;
• Providing background information for consideration by the various Secretariat Management Committees and carrying out decisions taken by these Committees.

• Advising and assisting the designated Facilitators of the Industry Cluster Consultations of the Executive Council on issues within their purview;
• Attending Industry Cluster Consultations as Secretariat expert and acting as Secretary at such meetings;
• Drafting Secretariat Notes, Non-Papers, Draft Decisions etc. relating to Article IV, V and VI issues for submission to the Executive Council;
• Discussing issues relating to the work of the PMOs with Delegations and providing advice to the delegates;
• Attending consultations on issues relating to the activities of the Scientific Advisory Board and drafting documents on these issues.

• Initiating and/or maintaining contact at working level with other designated organisations and groups;
• Attending meetings, conferences, seminars etc. of other designated international organisations, actively participating by making appropriate presentations and reporting back on the proceedings of and issues arising from these events;
• Developing training materials for industry inspector training, National Authority training, Regional and National Seminars, etc. and making presentations/teaching at such events;
• Identifying and obtaining approval for attendance at outside training events and participating in such events.

7. Performs other duties as required.

Knowledge and Experience

Education

Essential

An advanced university degree in the fields of chemical engineering and/or organic chemistry, or a closely related field, from an accredited college or university. Qualifications in both chemical engineering and organic chemistry would be an asset. A relevant first level university degree in combination with qualifying experience (minimum nine years) may be accepted in lieu of the advanced university degree. Equivalent or specialized training in combination with at least thirteen years of relevant professional experience may be accepted in lieu of a university degree.

Desirable

An additional degree in business or management (MBA) would be an asset.

Experience

Essential

• A minimum of 7 years relevant experience (preferably hands-on, practical in-plant experience) with operations in the chemical industry with advanced degree, 9 years relevant experience with first level degree, 13 years relevant experience with equivalent or specialized training. The experience should preferably involve:
• • -Industrial chemistry support for product development or chemical production; or
  • -Conduct of plant operations; or
  • -Chemical process design/development/optimisation; or
  • -Process safety activities, including quantitative risk assessment, hazard and operability studies, auditing, etc.; or
  • -R&D chemical development or R&D chemical process design in agrochemicals or pharmaceuticals; or
  • -Plant design or scale-up;
  
  
• Experience in multiple types of chemical operations;
• Experience with multiple chemical technologies;
• Expertise in the use of MS Office packages (databases, spreadsheet, and word processing);
• Experience working in a toxic environment while wearing personal protective equipment (PPE).

Desirable

• International experience; 
• Experience receiving or otherwise supporting Article VI inspections under the CWC.

Skills and Abilities (key competencies)

• Excellent communication skills (verbal and written) including the ability to prepare reports;
• Strong analytical and conceptual skills;
• Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
• Demonstrable ability to work with the confines of a strict confidentiality regime.

Language

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Principal Functions

Under the Supervision of the Head, IS Business Applications, the incumbent is responsible for:

1. Perform functional /requirements analysis, feasibility studies and design for ERP solution based on Unit4 (e.g. human resources, payroll, Accounts Payable,  Accounts Receivable, General Ledger, Planner, Travel expenses, Asset management, procurement, etc.)
2. Advise on business process improvements and solutions to address business needs in consultation with ERP process owners, consultants and third party vendors;
3. Review enhancements proposed to the ERP solution and advise impact on existing business processes;
4. Facilitate the testing of the ERP systems whenever fixes or upgrades are applied, ensuring that the end to end business process testing is successfully completed. Liaising with the application Support team to ensure that any errors arising during the testing a resolved and re-tested;
5. Implement business process changes supported by the Change Management;
6. Maintain the testing and training material related to the ERP systems, ensuring that the documentation is kept updated whenever changes are made to the ERP systems;
7. Prototype solutions in the sandbox as part of continuous improvement.

1. Respond to support calls escalated from the service desk and operational areas related to OPCW ERP/Unit4 applications;
2. Investigate and document functional and technical problems logged by business users via OPCW's incident management system;
3. Interact with business users  Application Management services (AMS) team, solution providers and third party vendors to troubleshoot, resolve the reported and address system performance;
4. Maintenance of up to date calls and problem records in the appropriate service management system and ensure a timely and efficient service;
5. Monitor data consistency and integrity in the various interfaces with Unit4 and other applications. Provide measures to prevent/fix corruption of data supplied through these interfaces;
6. Respond to change requests, this includes carrying out an initial impact assessment, making configuration changes and coordination of testing;
7. Support the integration from other administrative applications to the new Unit4-ERP system, including the development of data transformation tools to facilitate the integration between these applications.

1. Provide technical expertise and knowledge in reviewing specifications, building reports and defining processes around report solution within the Unit4 Business world and OPCW BI / Analytics platform.

Knowledge and Experience

Education

Essential

Advanced university degree in Computer Sciences, Management Information Systems, Finance, and Business Administration or related. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. Equivalent or specialised training in combination with minimum 11 years of qualifying experience may be accepted in lieu of a degree.

Desirable

Relative training in appropriate information technologies, database modelling, system design and application software.

Certification

Certification in a Project Management Methodology like Prince2 or PMBOK would be an asset.

Experience

Essential

1. At least five years of related experience in the implementation of ERP solutions based on Unit4 (e.g. Human Resources, Payroll, Accounts Payable, Accounts Receivable, General Ledger, Planner, Travel expenses, Fixed Assets, Assets Management, Procurement, etc.);

2. At least one full cycle implementation experience in Unit4 Business World ERP;

3. Experience in managing application support service contracts.

Skills and Abilities (key competencies)

1. Knowledge of Unit4 Business World ERP applications including system administration;
2. Knowledge of Unit4 Business World ERP customisation, integration, setups and reporting tools (e.g. Analyser, Balance Tables Enquiries, Browser Enquiries, Workflow, Intellagent, Excelerator, Postback, Batch Input Format (BIF), AG16 Query, Agresso Management Console, etc.);
3. Knowledge of/experience in the administration of SaaS;
4. Knowledge of leading Reporting / Business Intelligence is highly desirable;
5. Experience in data migration and application integration tools is highly desirable;
6. High level MS SQL skills is desirable;
7. Ability to identify client’s needs and to propose appropriate solutions;
8. Good communications skills and ability to analyse problems and react quickly in stress situations with minimum supervision;
9. Ability to plan and organise;
10. Problem-solving skills;
11. Good inter-personal skills and ability to establish and maintain effective working relationships with people of different professional, national and cultural backgrounds;
12. Looks at issues and/or opportunities from several points of view (customer, organization, supplier, producer, etc.);
13. Out of the Box thinking, looks beyond common solutions and tried and tested methods, and welcomes new ideas.

Language

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

TERMS OF REFERENCE FOR JUNIOR PROFESSIONAL OFFICERS

The Junior Professional Officer (JPO) Programme:

JPO functional title:  Associate Information Management Officer (P-2)

The JPO Programme equips outstanding young leaders with the skills and experience required to advance the Organisation’s goals and objectives. As a pathway into the world of International Public Sector professional employment, the programme offers young professionals excellent exposure to a multilateral organisation while providing a valuable entry point into the International Professional Environment. During their appointments, JPOs benefit from the guidance of experienced OPCW staff members and are actively involved in supporting Divisions with the attainment and progress of projects and initiatives aimed towards the achievement of the OPCWs overall goals. Job Purpose: The Documents Registration and Archiving Section (DRA) of the Verification Division is working on a complete modernisation of information management regime for verification. In addition, it provides advice, guidance and assistance to other OPCW divisions/offices in broad areas of information management. The purpose of this job is to assist DRA and its stakeholders (in particular Administration Division) in the development and implementation of policies, procedures and systems which underpin information management processes in OPCW, including but not limited to the following specific areas: document and records management, archiving, intranet content management (web-site content and shared folders/spaces content), email management, evidence and case management as well as content management in general.

Information on the receiving Division/Office/Branch:

DRA is part of the Declarations Branch of the Verification Division. The Verification Division works towards achieving chemical disarmament and preventing the re-emergence of chemical weapons through participation in the planning and oversight of inspections at both military and chemical industry facilities. The Division also manages Declarations collected from State Parties while maintaining and strengthening the scientific capabilities of the Organisation, especially its laboratory component. The division also conducts Technical Assistance Visits at the request of States Parties. The Division is responsible for the day-to-day operation of OPCW’s verification regime. It is a key element of the Secretariat, using trustworthy and science-based information to implement all aspects of the Convention including decisions from the Policy Making Organs. It consists of four Branches, one of them being the Declarations Branch.

DRA provides information management (IM) support to the OPCW verification related activities (routine and non-routine) and all other activities that involve classified information, including:

• Managing verification related information and other classified information in physical and digital format throughout its whole life-cycle from its collection (e.g. from SPs or internal clients) or creation (e.g. within OPCW), registration, filing, storage, distribution and management, until its ultimate disposal (i.e. archiving, destruction or transfer to third-parties).
• Providing timely access to information according to the “need-to-know” principle and in respect of OPCW confidentiality regime.
• Providing and managing external storage media for the purposes of temporary storage and transfer of information.
• Providing support in processing declarations received from State Parties.
• Providing unofficial translation services in Spanish and Arabic.
• Maintaining the OPCW Secure Archives.
• Managing quality documentation (QDOCs) that document and govern organisational rules and procedures, business processes and systems.
• Providing advice and training related to the whole range of information management functions and activities to different clients across the organisation.
• Continuous improvement and enhancement of OPCW information management regime taking into consideration changing requirements and circumstances, technological and organisational advancements as well as feedback and experience from different stakeholders. This includes development, management and implementation of IM programme, IM policies, procedures, tools and IT systems required to underpin them.
• Contributing to various initiatives across the organisation, i.e. intranet content management, share folders and SharePoint site content management, email management, knowledge management, quality management, etc.

DRA manages an information management programme for verification and has a number of projects underway aiming to streamline its internal procedures and practices, enhance services provided to its internal and external clients, to enhance management of verification-related and classified information, and to facilitate related business processes. Highlighted projects:

• Enterprise Content Management (ECM) System (multiyear, phased development and implementation approach) aimed to provide functionalities related to document, records and evidence management, archiving and case management as well as workflows and other information management features in order to enhance management of information and streamline business processes in different business areas.
• Data Migration and Rehousing (multiyear, synchronised with the ECM System project) aimed at preparation of data and records for migration to the new ECM system.

JPO will be contributing to the projects that are part of the information management programme aiming at modernisation oft he information management regime for verification and OPCW in general.

Duties, Responsibilities and Output expectations:

Objective 1

• Become familiar, on a high level, with the OPCW information management approach;
• Review existing information management policies, procedures, practices and systems and how this is embedded in OPCW work processes;
• Identify gaps and grey;
• Propose solutions;

Objective 2

• Become familiar with the OPCW Confidentiality Regime;
• Review existing policies and how they are embedded in OPCW work processes, in particular in information management activities;
• Identify gaps and grey areas in how the confidentiality regime is implemented for managing information;
• Propose solutions;

Objective 3

• Participate in the development and drafting of information management policies, procedures and guidelines for OPCW, covering the management of different types of (unstructured) content throughout its life-cycle and Including one or more of the following areas: document management, records management, archiving, evidence and case management, intranet content management, email management, usage and operation of systems dedicated to management of information, etc;
• Participate in conceptualising new information management policies based on current priorities, by seeking solutions for identified gaps and issues that are based on best practices and standards in the area;
• Reviewing existing and drafting new information management policies, procedures and guidelines.

Objective 4

• Contribute to the analysis of different business areas from information management perspective, with the purpose of expanding the OPCW File Classification Scheme and Retention Schedule;
• Analysis of specific business processes and systems that support them (business areas will be selected based on the needs and priorities at the time);
• Analysis of related information management practices (including creation, collection, storage, distribution, access to, disposal of information) and identification of gaps, issues, needs and opportunities;
• Proposing ways to organise and structure information collected or created in the course of specific business processes;
• Proposing expansion of the existing OPCW File Classification Scheme and Retention Schedule;
• Proposing improvements in managing information related to selected business processes.

Objective 5

• Contribute to the implementation of different policies, procedures and systems in the area of information management;
• Contribute to the planning for implementation of specific policies, procedures and systems;
• Contribute to preparing and delivering the related training for different stakeholders o Contribute to the related testing (including user acceptance testing, issue testing, etc.);
• Contribute to providing of user support for the relevant IT systems;
• Contribute to analysing the efficiency and effectiveness of relevant IT systems and proposing optimisations and improvements.

The JPO will benefit from the following specific training and learning modalities/opportunities in the receiving office:

• Learn about information management regime implemented in OPCW;
• Learn about current developments and future plans in the area of information management in OPCW;
• Learn about roles, responsibilities and functioning of OPCW in general;
•  Getting experience in development of information management policies, procedures and systems.

RECRUITING PROFILE

Core Competencies:

Knowledge and experience in the area of information Management:

• Knowledge of concepts, principles, systems and development trends in the area of information management;
• Experience in designing, drafting and implementing information management policies, procedures and guidelines;
• Experience in business analysis, business process management and designing of IT solutions in the area of information management;

Education: Master’s degree or equivalent Advanced Degree in a related field of expertise plus two years of relevant service or a first degree in a related field in combination with 4 years relevant experience;

Experience: 

• A minimum of two years of work experience in information management or related field with an advanced university degree or 4 years with a first degree;
• Excellent skills in drafting of highly structured documents, such as policies, procedures and guidelines;
• Excellent communication and teamwork skills

Language Requirements: Working knowledge of English;

Other desirable education, languages and work experience:

• Knowledge of Project Management methods and approaches

• Knowledge and experience in workflow modeling

Skills and Abilities:

• Excellent skills in drafting of highly structured documents, such as policies, procedures and guideline;
• Excellent communication and teamwork skills;
• Excellent analytical, problem-solving.

General requirements for candidates applying for JPO vacancies funded by the Republic of Korea:

• Korean citizenship 
• Proficiency in Korean and English language (Min iBT TOEFL score 107 or new TEPS score  of 452 or TEPS score of 800) 
• Completed university degree advanced (master’s degree or equivalent) or bachelors, as per the vacancy announcement. 
• Not older than 32 years of age as of 31st December of 2020. (Born after Jan. 1 1988) (The maximum age limit for those who served in the military will be extended accordingly)*
• Male applicants shall have completed the Korean military service or be exempted from it.

* Age limit for male candidates who have completed military service:  

- Less than one year will be extended for one year;
- One year above and two years under will be extended for two years;  
- Two years or more will be extended for three years.

Documents to be submitted by candidates prior to being invited for an
interview (Further participation in the formal recruitment process is contingent upon receipt of the necessary documents from candidates):

• Korean Citizenship;

• A copy of the university degree;

• A certificate of English language proficiency. Applicants should submit a minimum of iBT TOEFL score of 107 / TEPS score of 800 or New TEPS of 452.

Only for low-income applicants:

A scanned copy of applicant’s certificate of National Basic Livelihood Security Recipients issued in Korean and its unofficial English translation

• International Organisations will check the unofficial English translation, and MOFA will review the certificate issued in Korean.

Principal Functions

Under the Supervision of the Senior Linguist, the incumbent is responsible for:

Translation

1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

Interpretation

1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

Terminology

1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

Performs other related duties such as

1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

Knowledge and Experience

Education

Essential 

A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

Desirable

A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

Experience

Essential

At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

Skills and Abilities (key competencies)

1. High level skill in translation (general, specialised, and technical subjects);
2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
3. Ability to work effectively to meet deadlines as part of a team;
4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
5. Ability to plan and organise;
6. Tact, accuracy, and respect for confidentiality;
7. Ability to work independently or with minimal supervision in exceptional circumstances.

Language Requirements

1. Perfect command of the Section language, both written and spoken, which must be a first language;
2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.

Principal Functions

Under the Supervision of the Head, Staff Administration, the incumbent is responsible for:

1. Administratively support the coming-on-board process for new staff members relating to their benefits and entitlements, and assist in streamlining services to new staff by processing coming-on-board travel, creating personnel files for new staff and preparing coming-on-board packages, including Letter of Appointment, Secrecy Agreement, and Oath;  
2. Support the Senior Staff Administration Assistants with absence management, including the review of requests for Family Leave and Family Emergency Leave;
3. Act as focal point for leave audits to be completed twice a year;
4. Act as focal point for yearly dependency reviews to ensure and maintain up-to-date information from staff members relevant for their benefits and entitlements;
5. Support the Senior Staff Administration Assistants with processing requests for Education Grants, Home Leave, and related travel;
6. Act as focal point for the Internship Programme, including preparing internship packages, inducting new interns, answering queries of interns related to their internship package, and preparing separation documentation at the end of internships;
7. Maintain personnel files; monitor and update HRB databases and systems, including the ERP system, to ensure accurate and up-to-date information; run standard reports from HRB reporting tools to support the administration of benefits and entitlements;
8. Interact with other sections and staff within and outside of HRB to ensure high quality, seamless HR services to all stakeholders;
9. Carry out other tasks as deemed appropriate for the post.

Knowledge and Experience

Education

Essential 

Desirable

Experience:

Essential

1. At least three years of related experience, with one year in the area of human resources;
2. Demonstrated experience in a customer-servicing role.

Desirable

Skills and Abilities (key competencies)

1. Basic problem-solving skills;
2. Flexibility and ability to work steadily with several ongoing tasks;
3. Detail orientation;
4. Tact, accuracy, and discretion;
5. Work independently following established rules and procedures;
6. Focus on collaborative team work within a supportive environment;
7. Customer service orientation;
8. Commitment to continuous learning;
9. Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;
10. Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of an ERP or related HR system.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish). 

Principal Functions

Under the Supervision of the Head, Language Services, the incumbent is responsible for:

1. As the final authority for the specific official language in the OPCW, plan, organise, supervise and monitor interpretation, translation and revision work and terminology research within that language section including contractual translations. Allocate work to the section staff, assign staff to specific duties and control the quality and quantity of output;
2. Formulate and develop guidelines governing the work of that language section;
3. Revise and/or translate texts of highly sensitive political, confidential or technically complex nature, provide simultaneous and/or consecutive interpretation services;
4. Advise on language matters to Secretariat staff and relevant delegations and make au