Facilities Management Officer (P-3)

Principal Functions

Under the direct supervision of the Head, General Support Services and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Facilities Management Officer performs the following duties:

Technical Focus

The Facilities Management Officer is responsible for supervising all building management activities at OPCW owned and leased premises in The Hague duty station, specifically the Centre for Chemistry and Technology (CCT) (owned) and the OPCW Headquarters Building (leased), including management of all utilities, maintenance services and space allocation and in liaison with relevant Secretariat counterparts, suppliers, and Dutch authorities. Provides support and advice to the Office of the Director-General (ODG) on infrastructure-related aspects of the Director-General’s leased Residence.

Key Results

All OPCW premises are maintained efficiently in accordance with applicable rules, standards, and regulations.

Key Functions

1. Manages the maintenance of the technical systems of the Centre for Chemistry and Technology (CCT) and the OPCW Headquarters Building, as performed by ISU technical staff and external contractors;
2. Reviews project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources;
3. Manages the planning and implementation of major technical/infrastructural maintenance works to be performed on OPCW premises.
4. With the support of the Contracts Management Officer, the FMO ensures service availability and delivery of all the technical contracts for building maintenance electrical installations, HVAC (Heating, Ventilation and Air Conditioning) systems, and Mechanical Installations ( Water/Sanitation, etc.), while ensuring also that organisational Safety Policy is adhered to;
5. Prepares tender specifications for technical systems, maintenance and services and monitor contractors' performance;
6. Supports the Head of GSS in the preparation of the biennium budget, mid-biennium budget updates, and in monitoring budgetary implementation;
7. Provides technical advice related to OPCW premises and infrastructure projects; develops plans related to energy saving projects, including solar energy systems for the CCT and the HQ;
8. Takes the lead in the development of the Corporate Environmental Policy;
9. Prepares the design and cost estimates of infrastructural projects to maintain and increase the efficiency of OPCW facilities and monitors the execution of works;
10. Researches and studies application of new technologies and develops actions with OPCW staff and/or contractors in order to achieve cost savings and energy savings;
11. Performance Management of the Infrastructure Support Unit, consisting of 5 FT / GS Staff, and ensures service delivery through numerous service contract agreements.

Knowledge and Experience

Education

Essential

Advanced University degree in Facilities Management with 5 years of relevant experience. A first degree with 7 years directly relevant experience may be considered in lieu of an advanced degree. High school diploma with 11 years directly relevant experience may be considered in lieu of an advanced degree.

Desirable

Mechanical or engineering degree.

Experience

Essential

A minimum of five years of relevant experience in facilities management or in planning and implementing technical projects for large buildings.

Skills and Abilities (key competencies)

Technical/Functional Skills:

1. Extent and relevance of experience in developing energy assessments for buildings;
2. Extent and relevance of experience in facilities management or planning of technical installations for large buildings;
3. Extent and relevance of experience with procurement for outsourced facilities management services;
4. Extent and relevance of experience in implementing projects for technical installation such as complex medium tension electrical systems, security systems, solar energy systems and work safety;
5. Extent and relevance of experience in traditional and modern HVAC system and plumbing systems of large office buildings.

Technical/Functional Skills:

1. Results Focus: ability to be proactively results driven, and innovative in seeking solutions;
2. Teamwork: ability to collaborate with others in cross-unit teams and to work effectively in diverse and multicultural teams;
3. Communication: demonstrated ability to promote collaboration across different business units; ability to explain complex concepts in a simplified manner to a non-technical audience; demonstration of enthusiasm and creativity and innovation; ability to communicate with all levels of management and staff;
4. Building Effective Relationships: proven ability to build professional relationships to achieve shared results;
5. Knowledge Sharing and Continuous Improvement: open to new ideas and inquisitive in finding new solutions for improvements; shares own knowledge and builds partnerships for learning and knowledge sharing.

Language Requirements

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Working knowledge of Dutch is considered a very strong asset.