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Associate Programme and Budget Officer (P-1)




Under the guidance and direction of the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Associate Programme and Budget Officer performs the following duties:

  • Assists with the oversight of voluntary contributions and provides with the Senior Programme and Budget officer holistic, cross-cutting advice to Programme Managers and programme staff on voluntary contribution issues, including funding options;
  • Advises and assists Programme Managers in the formulation of project proposals, including budgets;
  • Conducts with the Senior Programme and Budget officer funding negotiations and prepares (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
  • Organises meetings with the responsible Programme Managers and staff to schedule and plan the implementation of projects funded by extra-budgetary contributions;
  • Working closely with the Accounts and Reporting Section and Treasury to monitor the receipt of voluntary contributions to ensure consistency with donor agreements;
  • Assures the timely and sufficient release of budgetary allotments related to voluntary contributions;
  • Monitors the status of implementation of the projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
  • Reports on time any deviations from the implementation plan to the Senior Programme and Budget officer and to relevant Programme Managers and donors;
  • Maintains the archive for project and budget related documents covering voluntary contributions;
  • Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
  • Performs any other duties, as requested by the Senior Programme and Budget Officer.




Education (Qualifications):


  • An advanced degree; or a first level university degree with qualifying experience (minimum 2 years)  in Business Administration, Finance, Management, Public Administration or related area; equivalent specialised training combined with 6 years practical experience may also be considered in lieu of a first degree;
  • Practical knowledge of the principles of programme and budget planning and management, and proven experience developing programme and extra-budgetary project plans and proposals; 
  • Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.

Desirable: Knowledge of internal control frameworks.




  • Progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment. 
  • Experience in  programme and project planning, notably related to extra-budgetary resource management;



  • Experience in the use of computerised accounting and ERP systems would be an advantage;
  • Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.


Skills and Abilities:

  • Ability to draft project proposal and programme plans;
  • Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach; 
  • Proven planning, organisational, coordination, negotiation and problem-solving skills;
  • Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 
  • Ability to develop and implement policies and procedures related to extra-budgetary resources;
  • Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel; 
  • Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
  • Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds. 


Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.